Project Administrator

Aecon Concessions; Vancouver; On-site; CAD 65,000 - 75,000; Full time

Job summary

An established industry player in infrastructure development is seeking a Project Administrator to join their dynamic team. In this role, you will be responsible for setting up vendor accounts and managing purchase orders using the SAP ERP system. Collaborating closely with various teams, you will ensure the smooth execution of procurement processes while maintaining organized documentation. This position offers an exciting opportunity to contribute to impactful projects that shape communities and promote sustainable practices. If you are detail-oriented, have strong communication skills, and are eager to grow in your career, this role is perfect for you.

Benefits

Career Development Programs

Inclusive Work Environment

Mental Health Support Services

Diversity Training Programs

Qualifications

• 3+ years experience with purchase orders in Financial ERP systems.
• Strong communication and organizational skills required.

Responsibilities

• Set up vendor accounts and create purchase orders in SAP ERP.
• Maintain organized documentation and respond to vendor inquiries.

Skills

Purchase Order Management

SAP ERP System

Accounting Knowledge

Time Management

Communication Skills

Education

Bachelor's Degree in Accounting or Related Field

Tools

SAP ERP

MS Word

MS Excel

Job description

It has come to our attention that various international organizations or individuals have been offering false employment opportunities at Aecon Group Inc. Aecon Group Inc. employment policies and processes involve interviews, and candidates who seek employment are never required to pay us any sum of money. To do so would be contrary to our business conduct guidelines and ethical practices. We also do not extend formal offers of employment or execute employment agreements through social media or social chat platforms.

We take this matter extremely seriously and are working with the appropriate authorities to shut down such fraudulent schemes. Please remain vigilant on this matter and report any suspicious outreach to your local authorities and email any concerns to [e-mail]

Date: Apr 22, 2025

Location: Vancouver, British Columbia, CA

Operating Sector: Finance

Position Title: Project Administrator

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

Job Summary

The Project Administrator is responsible for setting up all vendor accounts and creating and updating purchase orders in SAP ERP system. The incumbent will work closely with the project operations, procurement, cost control, finance, corporate data master team and vendors daily. This position is located in the Lower Mainland and reports to the Project Finance Manager.

Project Administrator Responsibilities:

• Complete SAP vendor account set up by working closely and timely with vendor finance team to gather all required documentation and complete set up processes required by Corporate Data Master team. Problem-solve all issues that arise during the vendor set up process.
• Create Purchase Order in SAP ERP system by working closely with project procurement team, cost control team, finance team, and construction team. Ensure all required Purchase Requisition approvals, Change Order approvals and relevant documentation are received strictly following the Project Procure to Pay standard operating procedure as established by the Project Finance Manager.
• Perform and maintain organized documentation and filing electronically.
• Write up and update work procedures and recommend improvement opportunities to Finance manager.
• Respond to inquiries from vendors, corporate team, internal project teams in timely and professional manner.
• Perform other duties and responsibilities as required by Finance Manager and Project Management.
• Drive an inclusive culture to promote equity, welcome different perspectives, and enable career progression by fostering a sense of belonging.

What You Bring to the Team:

• Minimum of 3+ years of working with purchase orders in Financial ERP system.
• Experience with SAP ERP system is highly preferred.
• Accounting or general office experience in the construction industry is highly preferred.
• Knowledge of GST/PST and its applications in setting up purchase order.
• Basic knowledge of Procure to Payment process, Three Way Match principle.
• Intermediate level of computer skills in MS Word and MS Excel.
• Excellent organizational and time management skills to handle multiple deadlines and tasks within a fast-paced high-pressure work environment.
• Strong communication skills, ability to deal tactfully with vendors, project finance team and other internal teams (corporate team, project operations, management)
• Collaborative work style with strong ability to work both independently and as a team.
• Ability to follow strict work procedures and instructions and have a strong sense of work ethic.
• Results-driven attitude and ability to follow through to the end to resolve issues.

The expected pay range for this position is $65,000.00 - $75,000.00.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA during any step of the application process please click here.