Project Administrator

Agilus Work Solutions

Toronto

On-site

CAD 41,328 - 48,216

Part time

14 days+

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Job summary

Agilus Work Solutions is looking for an experienced Administrative Support Specialist to perform a variety of clerical and operational tasks within their Toronto office. The position involves providing support to managers, coordinating events, and ensuring efficient office processes. Candidates should have 3-5 years of relevant experience and possess strong communication and organizational skills.

Qualifications

3-5 years of relevant experience in an administrative/professional support function.
Specialized knowledge from education and/or business experience.

Responsibilities

Leads planning, coordinating, and implementing department events.
Provides senior level administrative and operational support.
Builds effective relationships with internal/external stakeholders.

Skills

Communication

Collaboration

Analytical skills

Organizational skills

Problem-solving

Attention to detail

Education

Post-secondary degree in related field

Job description

1 week ago Be among the first 25 applicants

Agilus Work Solutions provided pay range

This range is provided by Agilus Work Solutions. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$30.00/hr - CA$35.00/hr

Direct message the job poster from Agilus Work Solutions

Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general office services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in the implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.

Role Responsibilities Include (but are not limited to):

• Leads the planning, coordinating, and implementing department events.

• Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.

• Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.

• Provides input into the planning and implementation of administrative programs.

• Builds effective relationships with internal/external stakeholders.

• Gathers and formats data into regular and ad-hoc reports, and dashboards.

• Coordinates and monitors budgets and reporting on results vs. budget.

• Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.

• Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.

• Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.

• Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).

• Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.

• Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements

• Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.

• Makes travel arrangements, booking flight/hotel reservations as needed.

• Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.

• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

• Maintains and tracks overtime, on-call claims, staff vacations and absences in accordance with Bank and/or divisional guidelines to ensure consistency in entitlement and to determine staff availability.

• Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).

• Thinks creatively and proposes new solutions.

• Exercises judgment to identify, diagnose, and solve problems within given rules.

• Broader work or accountabilities may be assigned as needed.

Must-Have Skills:

• 3-5 years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.

• Specialized knowledge from education and/or business experience.

• Verbal & written communication skills - In-depth.

• Collaboration & team skills - In-depth.

• Analytical and problem-solving skills - In-depth.

• Attention to detail & organizational skills – In-depth

Seniority level