Project Administrator

Amico Affiliates; St. Thomas; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

Amico Affiliates, a Canadian construction company, is seeking an Administrative Coordinator to assist in large-scale infrastructure projects. This hybrid role involves on-site and office coordination, supporting contract management, compliance, and various administrative duties. The successful candidate will benefit from a supportive work environment with competitive salary and benefits.

Benefits

Competitive Salary

Medical, Dental, and Vision Insurance

Employer Matching Retirement Program

Life Insurance

Qualifications

• Experience in an on-site administrative role with site management coordination.
• Proficiency in contract management and communication skills.
• Ability to organize multiple projects and learn new software.

Responsibilities

• Maintain a safe work environment and compliance with legislation.
• Administer contract documentation and compliance documents.
• Prepare payment certificates and monitor project reporting.

Skills

Communication

Time Management

Organization

Teamwork

Tools

Microsoft Office

Oracle

Job description

Amico is a leading, Canadian-owned and operated construction company specializing in large-scale infrastructure projects. With a strong track record in general contracting, civil engineering and road building, we deliver complex infrastructure solutions that shape the communities of Ontario. Our expertise spans major infrastructure projects, including highways, bridges, and critical public works that require meticulous planning, innovative engineering, and precise execution.

At Amico, we believe in fostering collaboration and empowering our team to tackle ambitious challenges head-on. By leveraging cutting-edge technology and proven project management practices, we consistently deliver high-quality infrastructure projects, regardless of their scale or complexity.

If you're ready to be part of a team that plays a pivotal role in Ontario's most impactful infrastructure developments, while gaining hands-on experience with industry-leading projects, we invite you to join us.

*Note: this position is hybrid between St. Thomas, Ontario (on-site) and Cambridge, Ontario (in-office) *

Key Responsibilities:

• Maintain a healthy and safe work environment, compliance with all applicable legislation and internal procedures
• Administration of Material and Sub-Contract execution and documentation (Letters of Intent, CCA Documents, WSIB, Insurance, Form 1000 etc)
• Track, maintain, and monitor contract compliance documents (WSIB, Insurance, MOL Notices etc)
• Prepare, submit and process payment certificates
• Perform bi-monthly reconciliation of purchase orders vs invoices and update purchase orders accordingly
• Monitor, maintain and communicate project reporting (weekly, monthly)
• Assist in the creation, management and monitoring of project correspondence (Submittals, transmittals, tracking documents etc) both on Sharepoint and Autodesk
• Processing materials and services received on site into the Oracle system (goods receipts)
• Review of project invoices (accounts payable) and backup to substantiate, goods received, pricing etc.
• Processing of change orders for vendors and suppliers (material and subcontractor) and issuing
• Tracking of fuel consumption and pricing on site, as well as assets (fuel fobs, radios etc)
• Management and scheduling of site office suppliers (cleaning, printing)
• Assisting with cost reporting/tracking of purchase orders and subcontract quantities in collaboration with the Project Team
• Organizing and executing employee engagement activities (BBQ’s etc) on site

Key Qualifications/Requirements:

• Experience in an on-site administrative role, reporting directly to and coordinating with site management
• Experience in contract management
• Excellent written and verbal communication skills
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office and Oracle system, with aptitude to learn new software and systems
• Fluent in English required

What Amico Can Offer You

• Competitive Salary
• Medical, dental, and vision insurance
• Employer Matching Retirement Program
• Life insurance

At Amico, we are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and teammates. Accommodation is available upon request for applicants throughout the recruitment and selection process.

We thank all applicants for their interest. However, only those selected for an interview will be contacted.

Strictly no third-party resumes accepted.