Project Administrator

Mier Human Capital Moreover; Ontario; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading firm in Waterloo Region is seeking a Project Administrator to support marketing and ERP data entry initiatives. This role involves coordinating tradeshow materials, maintaining customer satisfaction systems, and managing digital communications. The ideal candidate will possess strong organizational skills and proficiency with ERP systems, along with the capacity to handle multiple tasks effectively.

Qualifications

• Minimum 1-2 years of experience in a similar role.
• Valid Driver's License may be required.
• Bilingual in English & French is an asset.

Responsibilities

• Coordinate tradeshow logistics and marketing materials.
• Assist with ERP data entry and customer order coordination.
• Manage company social media and website content.

Skills

Organizational skills

Interpersonal skills

Problem-solving skills

Digital marketing skills

Communication skills

Education

Year diploma or degree in related field

Tools

ERP Software (SAP preferred)

MS Office Suite

Job description

Our client in Waterloo Region , ON is actively looking for a Project Administrator to join their team.

Position Description :

• Mparketing & Digital Communications Tradeshow presence and coordination :
• Confirm tradeshow registrations completed by due dates
• Coordinate with venue / show contacts for advance shipping / receiving and general coordination of materials and equipment for shows
• Coordinate collateral required for shows with internal shipping department to ensure all required components are gathered
• Work with shipping team to arrange for trade show materials to be delivered to the correct booth, and have return shipping arranged
• Maintain inventory of print materials, branded merchandise, and arrange for replenishment / ordering as required
• Customer satisfaction survey system NPS maintenance and follow up
• Digital Communications
• Manage company social media presence (LinkedIn, Facebook, Instagram,
• Represent the organization as member of the Atlas Copco Group North America Communications network
• Maintain organizations website with current product information and marketing materials
• Update all specification sheets (cut sheets) and product brochures as directed
• Design, write, acquire sign-off, and post news releases and articles as directed
• Manage news release section of the company website as directed
• Adhere to AODA legislative compliance for all print and digital communication accessibility and language requirements
• Creation of branding templates and forms utilizing company collateral
• Ordering branded items (SWAG) for tradeshows, promotional use, and internal use including employee branded workwear and backpacks
• Coordinate branding of company vehicles with local vehicle decal vendors
• Coordinate orders of branded and regulatory labels for manufactured materials and equipment

ERP (SAP) Data Entry

• Assist with Master Data clean-up project to update required customer and product information
• Customer Order Coordination of In-House Release for Pass Through and Secondary Assemblies
• Responsible for inputting customer orders and processing credits using ERP system while ensuring perfect data input accuracy for fields including (but not limited to) customer information, material / equipment part numbers, price, amount, delivery date, etc.
• Work with purchasing and warehouse operations to coordinate parts ordering and on-time customer deliveries
• Inform customer of expected delivery date
• Tracking and scheduling of shipments in progress
• Create labels and Quality Control worksheets for production
• Prepare delivery notes and coordinate with Shipping for on-time, in-full delivery
• Complete invoicing
• Update booked orders in WIP folder when shipped
• Assemble production binders for manufactured products
• Scan and file Production binders to customer files on server when complete

Skills & Qualifications :

• Year diploma or degree in related field (Project Management, Marketing, for example)
• years of experience in a similar capacity
• Valid Driver's License and clean driver's abstract may be required
• Vulnerable Sector Police Record Check may be required
• Proficient in ERP Software (SAP preferred)
• Proficient in MS Office Suite (including Excel)
• Bilingual in English & French (speaking and writing) considered an asset
• Experience in manufacturing considered an asset
• Excellent organizational, interpersonal, and problem-solving skills
• Ability to manage multiple deadlines simultaneously
• Ability to multi-task, prioritize, and manage time effectively
• Superior oral and written communication skills
• Excellent digital marketing and communication skills and website management required
• Exceptional attention to detail and strong reading comprehension skills
• Able to collaborate across functions and all levels of organization

If you meet the above qualifications, please submit your resume. Please note that while we appreciate all applications, only those being considered will be contacted.

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