Project Administrator

Associated Engineering; Regina; On-site; CAD 60,000 - 75,000; Full time

Job summary

A leading engineering firm is seeking a Project Administrator for their Regina office. This role involves coordinating budgets, managing invoicing, and preparing tender documents for diverse projects. Ideal candidates have strong administrative experience, exceptional attention to detail, and advanced skills in Microsoft Office. Join a high-performance team dedicated to achieving exceptional results while offering flexible work arrangements and supportive professional development.

Benefits

Competitive salary and benefits

Flexible work arrangements

Support for professional development

Health and wellness programs

Inclusive culture promoting accessibility

Qualifications

• 6 to 8 years of administrative experience in a professional office.
• Experience in project coordination and customer service.
• Advanced skills in Microsoft Office Suite.

Responsibilities

• Coordinate budgets, invoicing, and prepare project documents.
• Analyze data and manage records for project submissions.
• Assist with proposal preparation and business development activities.

Skills

Project coordination

Customer/client service

Data gathering and analysis

Report writing

Attention to detail

Education

Business Administration or Office Administration diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SharePoint

Job description

Job Description

We currently have an opening for a Project Administrator in our Regina office. You will work on multi-discipline projects for a variety of public and private sector clients.

Responsibilities will include coordinating budgets, invoicing, producing monthly earned value forecasts, and preparing project tender documents, specifications, and letters in accordance with our professional standards. You will also analyze and interpret data, coordinate logistics for project tender submissions, and manage records for the Regina Infrastructure Division. Additionally, you will assist with proposal preparation, business development activities, and provide administrative support to managers, engineers, technologists, and team members.

You should have an eye for detail, ensure reports conform to project and company standards regarding quality, content, and format, and deliver excellent customer service. Maintaining current knowledge of project technical specifications and implications is essential.

You will report to the Division Manager, Regina Infrastructure, and be part of a high-performance team.

Job Requirements

• Business Administration or Office Administration diploma from an accredited post-secondary institution (minimum)
• 6 to 8 years of administrative experience in a professional office environment
• Experience in project coordination
• Experience in customer/client service
• Advanced skills in Microsoft Word, Excel, PowerPoint, and SharePoint
• Excellent oral and written communication skills, including professional report writing
• Highly detail-oriented
• Ability to work independently and exercise good judgment
• Ability to meet tight deadlines and schedules
• Strong data gathering and analysis skills
• Experience with invoicing and accounting functions is an asset
• Experience with graphic design software (e.g., Photoshop, InDesign) is an asset
• Experience with marketing/business development activities is an asset
• Experience in the consulting engineering industry is an asset

Everyone has unique talents and backgrounds. Even if you don’t meet all qualifications, tell us why you’d be a great fit!

What We Offer

• Competitive salary and benefits, including health, dental, Employee and Family Assistance Program, and pension
• Flexible work arrangements, including flex time and remote options
• Inclusive culture promoting accessibility and respect
• Sustainability initiatives, such as Climate Change training and carbon-offset programs
• Support for professional development and personal growth
• Focus on health, safety, and wellness, including wellness programs and safety certification
• Social and networking opportunities, including clubs and community initiatives

We are confident you will achieve your career and personal goals at Associated Engineering.