Project Administrator

Associated Engineering (ONT) Ltd; Regina; On-site; CAD 60,000 - 80,000; Full time

Job summary

Join a leading firm as a Project Administrator in Regina, where you will coordinate multi-discipline projects for public and private clients. This role involves budget management, project documentation, and providing support to a dynamic team. Bring your attention to detail and customer service skills to help us deliver high-quality projects and contribute to a sustainable future.

Benefits

Competitive salary and benefits

Flexible working arrangements

Professional development support

Health and wellness programs

Social and networking opportunities

Qualifications

• 6 to 8 years of administrative experience in a professional office environment.
• Experience in project coordination and customer/client service.
• Advanced skills in Microsoft Office suite.

Responsibilities

• Coordinate budgets and invoicing, and prepare project documents.
• Provide administrative support to managers and engineers.
• Assist with proposal preparation and business development activities.

Skills

Attention to Detail

Customer Service

Data Analysis

Communication

Education

Business Administration or Office Administration diploma

Post-Secondary Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SharePoint

Photoshop

InDesign

Job description

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Job Title

Project Administrator

Location

Regina Office - Regina, SK S4N 7M4 CA (Primary)

Category

Administration

Job Type

About Us

At Associated Engineering, we are passionate about building communities that are vibrant and support economic growth. Sustainability is part of every project we undertake. That is why we have been a carbon neutral company since 2009.

We are a uniquely Canadian, employee-owned company that brings multi-disciplinary perspectives to our clients through our experience and technical involvement. We offer uncompromising service to public and private sector clients across Canada and abroad, providing a broad base of consulting engineering services in the infrastructure, water, transportation, environmental, building, energy, and asset management sectors. Recognizing our excellence and dedication to staff, we have been one of Canada's Best Managed Companies since 2008.

We know it takes dedicated, talented individuals working together to consistently deliver high-quality work and service to our clients. We achieve this by promoting collaboration, investing in our people, and fostering a culture that inspires our people to maximize their potential and think creatively while applying best practices. And we want you to join us!

Job Description

We currently have an opening for a Project Administrator in our Regina office. You will work on multi-discipline projects for a variety of public and private sector clients.

Responsibilities will include coordinating budgets, coordinating invoicing, producing monthly earned value forecasting, and preparing project tender documents, specifications, and letters in accordance with our professional standards. You will also complete analysis and interpretation of data and coordinate the logistics of project tender submissions. You will also be responsible for the records management of the Regina Infrastructure Division. You will also assist with proposal preparation and other business development activities. You will provide administrative assistance to our managers, engineers, technologists, and other team members. You will also provide support to other members of our team and complete other duties as assigned.

You have an eye for detail, creating, and assuring reports conform to project and company standards regarding quality, content, and format. You provide excellent customer service, delivering project management support services to your team and external clients (e.g., change orders, workplans, scheduling, engineering agreements, and contract documents). You maintain a current knowledge of project technical specifications and implications.

You will report to the Division Manager, Regina Infrastructure, and be a part of a dynamic, high-performance team.

Job Requirements

What you will bring:

• Business Administration or Office Administration diploma from an accredited post-secondary institution (as a minimum)
• 6 to 8 years of administrative experience in a professional office environment
• Experience in the coordination of projects
• Experience in customer/client service
• Advanced capabilities in Microsoft Word, Excel, PowerPoint, and SharePoint
• Excellent written communication skills, including ability to write professional reports
• Highly detail-oriented
• Demonstrated ability to work independently and use good judgement
• Ability to work within tight deadlines and schedules
• Strong data gathering and analysis skills
• Prior experience with accounting functions such as invoicing is an asset
• Prior experience using graphic design software (e.g. Photoshop, InDesign) is an asset
• Prior experience with marketing/business development activities is an asset
• Prior experience in the consulting engineering industry is an asset

Everyone has their own unique talents, skills, and background. Even if you don’t meet 100% of the qualifications outlined above, let us know why you’d be a great fit for this role!

What we offer:

• Competitive salary and benefits, including health coverage, dental coverage, use of our Employee and Family Assistance Program, and company pension program that matches your contributions
• Flexible working arrangements, including flex time and remote working options
• Culture that promotes accessibility and respect, through our company-wide Diversity & Inclusion Committee, WISER Committee, Accessibility Task Force, and other initiatives
• Culture that promotes sustainability, through our company-wide Climate Change training and carbon-offset program
• Ongoing support for your professional development and personal growth through our Mentoring Program, Continuing Professional Development training hours, professional designation support, and Young Professionals Club
• Work environment that focuses on your health, safety, and overall wellness, including our local Regina Wellness Club, and annual Fitness Allowance. The safety of our employees is paramount. We are also COR (Certificate of Recognition) safety certified.
• An active Social Club, Book Club, and other social and networking opportunities (including our biennial company-wide Olympics), Lunch-and-Learns, and community volunteer initiatives

We are confident that you will achieve your career and personal goals at Associated Engineering.

Education

Post-Secondary Diploma

AE is an Equal Opportunity Employer and encourages women, Aboriginal people, persons with disabilities, members of visible minorities, and members of the LGBTQ+ community to apply. For applicants with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. We are also committed to protecting the privacy of your personal information and as such, it will be used for recruitment and employment purposes only.