Project Manager

SmartUi Group; Toronto; Remote; CAD 70,000 - 95,000; Full time

Job summary

SmartUi Group is seeking a Project Manager in Toronto to ensure the successful delivery of automation solutions. In this role, you will oversee project timelines, collaborate with internal teams, and maintain client relationships to streamline processes in the construction sector. This position offers an exciting opportunity within a rapidly growing, award-winning company committed to innovation and excellence in document processing.

Benefits

Remote work flexibility

Opportunity to lead impactful projects

Part of an award-winning team

Qualifications

• Experience managing multiple concurrent projects with tight timelines.
• Familiarity with Intelligent Document Processing platforms like ABBYY FlexiCapture.
• Experience with workflow automation tools is a plus.

Responsibilities

• Manage the full project lifecycle across multiple IDP implementations.
• Build and manage timelines, milestones, dependencies, and resourcing.
• Serve as the main point of contact for clients.

Skills

Project Delivery Discipline

Agile Methodology

Client Management

Communication

Job description

At SmartUi , we believe that technology should make life easier—not more complicated. We specialise in Intelligent Document Processing (IDP) , helping businesses across the construction industry eliminate manual document handling, streamline processes, and build high-performing finance teams.

Our solutions are built on world-class platforms like ABBYY FlexiCapture , and we’ve successfully implemented automation for hundreds of users across Australia, New Zealand, Canada, and the United States.

In March 2025 , we were proud to be named Australia’s Best IT Business at the Australian Small Business Champion Awards—an incredible milestone that recognises the impact we’re making not only as a technology provider, but as a true partner in business transformation.

As we continue to grow internationally, we're now looking to expand our delivery team into North America . We’re hiring a Project Manager based in Canada to support our growing client base and provide strong delivery continuity across time zones. This is a rare opportunity to join an award-winning, values-driven company making real change in a vital industry.

The Role

As Project Manager , you’ll be responsible for the end-to-end delivery of automation solutions built on our ABBYY FlexiCapture platform. You’ll manage multiple projects at once—each with clear scope, tight timelines (3–6 weeks), and a highly collaborative team.

You’ll work closely with our delivery, solution engineering, and customer success teams, while acting as the primary point of contact for clients throughout implementation.

This is not a technical role, but you will be expected to understand the key components of our document automation platform, confidently manage projects, and ensure delivery excellence from kick-off through to go-live.

You’ll be joining a remote-first, globally distributed team with a strong culture of support, transparency, and accountability.

Key Responsibilities

Manage the full project lifecycle across multiple IDP implementations

Work with internal teams to scope, plan, and prioritise delivery work

Build and manage timelines, milestones, dependencies, and resourcing

Serve as the main point of contact for clients—ensuring a smooth experience from onboarding through to delivery

Provide User Training and understand user’s requirements to communicate back to the technical team

Create and maintain clear documentation including SOWs, project plans, updates, and closure reports

Facilitate cross-functional collaboration between SmartUi teams in Australia, Canada, and Eastern Europe

Ensure each project is delivered on time, within scope, and with a clear handover to support

Key Attributes – What We’re Looking For

1. Strong Project Delivery Discipline

Able to manage multiple concurrent projects with short cycles (3–6 weeks)

Familiar with Agile / hybrid delivery methods and results-focused delivery

Must have exposure to Intelligent Document Processing platforms such as ABBYY FlexiCapture, Kofax, Esker, or Rossum

Experience with workflow automation tools is a plus

2. Process-Oriented with Attention to Detail

Skilled in planning, scheduling, scope management, and change control

Confident creating and managing SOWs, timelines, and client-facing updates

Comfortable following structured delivery processes and suggesting improvements

Builds trusted relationships and provides a great experience for clients

Manages expectations professionally with technical and non-technical stakeholders

Leads structured project meetings and handles project risks with clarity and calm

4. Time Zone Advantage & Global Collaboration

Based in Canada (preferably EST or CST) to support North American clients and ease timezone pressure on Australian PMs

Experienced working remotely with globally distributed teams (including Eastern Europe)

Comfortable working in a remote-first role with strong self-management

5. Technically Aware, Not Technical

While this is not a development role, you must understand the core mechanics of how digital document automation solutions work

Able to interpret dependencies, validate solution readiness, and flag risks appropriately

Able to familiarize with the use of new application and transfer knowledge to users

6. Organised, Calm & Results-Driven

Calm under pressure, structured in delivery, and committed to timelines

Proactive, adaptable, and motivated to see every project through to success

Brings energy and ownership to a fast-paced, collaborative team environment

Why Join SmartUi?

Work remotely in a flexible, international team that values autonomy and results

Lead projects with clear scope, trusted clients, and an experienced delivery team

Be part of a business scaling rapidly in a niche with massive opportunity

Join an award-winning team recognised as Australia’s Best IT Business (2025)

Help revolutionise how the construction industry works with documents

We’d love to hear from you.

Apply directly to start a conversation.

We’re ready to welcome the next great addition to our global SmartUi team.