Project Administrator

Advantage Personnel; Quebec; On-site; CAD 33,000 - 39,000; Full time

Benefits offered by this job

Paid weekly

Overtime after 44 hours

Vacation pay accrual

Job summary

Advantage Personnel is recruiting a Construction Project Administrator for a Gatineau, QC role. You will handle administration tasks, project documentation, and reporting, supporting the management team on a variety of project matters.

The ideal candidate has 5 years of progressive commercial construction experience with a general contractor, conversational French, and the ability to work under pressure with strong attention to detail.

Qualifications

• Experience in commercial construction administration and familiarity with project documentation.
• Proficient in construction management software and reporting tools.
• Valid license for site travel and safety compliance.

Responsibilities

• Prepares and updates project files and distributes to recipients.
• Opens projects, schedules values, issues purchase orders, and logs shop drawings.
• Submits upfront documents and supports PM with plans and specs.
• Manages submittals, RFIs, change orders, and CO logs.
• Prepares weekly CO-RFI-Shop Logs for site meetings.
• Provides admin support to PM, clients, and superintendents.
• Prepares monthly progress billing and close-out documents.
• Liaises with team and client; assists in project close-out and archiving.

Skills

PC proficiency & email

Conversational French

Attention to detail

Under pressure

Team player

Education

G-class / Class 5 license

Tools

Construction management software

Job description

Title: Construction Project Administrator

Pay: $24-28/hr

Shifts/Hours: Monday to Friday, 8:00 AM - 4:00 PM

Location: Gatineau, QC

We're currently hiring for an experienced Project Administrator on behalf of a construction client of ours located in Gatineau, QC. Our client is an established business since 2002 looking to expand its team! You'll be working under the direction of 34+ years of building experts! Within this role, you will integral to the smooth operation of administration tasks and project documentation. This includes but is not limited to preparing various reports, supporting the management team, and submitting documents required for projects.

We are looking for a candidate with conversational French and 5 years of progressive commercial construction experience within the context of a general contractor.

Responsibilities

• Prepares and updates project files according to established model and issues to relevant recipients
• Opening of projects, preparing a schedule of values, issuing POs, and preparing shop drawing logs
• Completes and submits required "upfront documents"
• Supports the project manager in the management/distribution of plans, specifications, and other project documents
• Manages, logs, tracks, and issues submittals, site instructions, change orders, contemplated change notices, RFIs, and other construction documentation
• Manages change requests and updates the CO Logs
• Prepares and issues weekly reports (CO-RFI-Shop Logs) for site meetings and PMs action
• Provides administrative support to the project manager, client, and superintendents throughout the duration of the project
• Prepares monthly progress billing/draws for PM to review and update
• Prepares/assembles end-of-project documents
• Liaises with team and client as necessary
• Assists in project close-out, archiving, and post-mortems
• Verification of invoices from subcontractors and reconciliation of accounts payable/receivable

Qualifications

• PC and email proficiency
• Construction management software experience
• Valid G class or Class 5 license for job site travels
• Conversational French
• Commercial Construction Administrating experience
• Demonstrative General Contracting experience
• Ability to work under pressure and with little supervision
• Positive and collaborative attitude
• Strong attention to detail
• Criminal Record Check will be required as part of the onboarding process

What we offer

• Dynamic, energetic, and fast-paced environment!
• Paid weekly
• Overtime paid after 44 hours
• Vacation Pay accrual

We acknowledge that software used in our recruitment and selection process may have Artificial Intelligence components built in but confirm that all work assignment decisions are made by our expertly trained staff. The position advertised here is for an existing vacancy.

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