Project Administrative Assistant - Civil

Pomerleau; Longueuil; Hybrid; CAD 48,000 - 68,000; Full time

Benefits offered by this job

RRSP with up to 5% employer matching

Hybrid work model for corporate roles

Employee stock ownership program

Career growth through real development

Transit pass reimbursement

Minimum 4 weeks of vacation

Job summary

Pomerleau is seeking a Project Administrative Assistant to support the Urbain Earthworks team within Civil & Infrastructure. You will assist with project documentation, scheduling, and resource coordination on large-scale projects, while leveraging internal systems to maintain accuracy and consistency.

The role emphasizes meticulous attention to detail, proactive communication, and timely invoicing with the Accounts Payable team, contributing to project success and client satisfaction.

Qualifications

• Experience supporting project teams with administrative tasks in construction or infrastructure.
• Familiarity with project documentation, RFIs, shop drawings and change notices.
• Ability to manage schedules, correspondents and contract letters.

Responsibilities

• Communicate with team members, trade partners, consultants and clients providing client service.
• Maintain project documentation using internal technology systems.
• Draft contract award letters and ensure information is updated and distributed.
• Keep project information organized and up to date across documents.
• Maintain shop drawings, RFIs, purchase orders, change notices and completion documents.
• Adapt to project changes and update presentations accordingly.
• Oversee project invoicing and coordinate transmission to Accounts Payable.

Skills

Communication

Detail oriented

Administrative support

Project documentation management

Scheduling & coordination

Tools

Internal tech systems

Invoice transmission to AP

Job description

Job Description

Ready to build your career? We want to hear from you.

As a Project Administrative Assistant working in the Civil & Infrastructure - Urbain Earthworks team at Pomerleau Construction, you will play a key role in supporting the project teams with essential administrative tasks. Working on large-scale projects - ranging from $1.5 to upwards of $1 billion, you will be responsible for a variety of tasks including updating project documentation, managing meeting schedules, and coordinating various project resources.

What You Will Do

• Proactively communicate and maintain open lines of communication when working with team members, trade partners, consultants and clients, providing exceptional client service.


• Take pride in using and maintaining our innovative internal technology systems to maintain project documentation.


• Diligently assist with key documentation and drafting of contract award letters.


• You are a stickler for detail and consistently ensure that key information is updated and distributed accordingly.


• Utilize your passion for organization through the maintenance of shop drawings, RFI’s, material purchase orders, change notice quotes and project completion documents.


• Proactively adapt to all project changes, updating project presentations accordingly.


• Take charge of our project invoicing and ensure the successful transmission to our Accounts Payable team.

Additional Assets Include

• Previous knowledge of the construction industry.

Benefits

• RRSP with up to 5% employer matching


• Hybrid work model for corporate roles


• Employee stock ownership program


• Career growth through real development opportunities


• Transit pass reimbursement — get to work for free


• Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.