Project Administrative Assistant

Pomerleau; Barrie; Hybrid; CAD 50,000 - 65,000; Full time

Benefits offered by this job

RRSP with employer matching

Hybrid work model

Employee stock ownership program

Career growth opportunities

Transit pass reimbursement

4 weeks vacation

Job summary

Pomerleau, a national leader in construction, seeks a Project Administrative Assistant to support Major Projects teams. You will help maintain project documentation, schedule meetings, and coordinate resources on large-scale building and infrastructure initiatives, including the Arctic Over-the-Horizon Radar project.

The ideal candidate has 2+ years of administrative experience, post-secondary education in Office or Legal Administration, strong written and verbal communication, and proficiency

Qualifications

• 2+ years of administrative experience in a similar role.
• Post-secondary education in Office or Legal Administration or equivalent.
• Experience with construction, estimating and/or knowledge of contracts is preferred.
• Ability to work in a fast-paced environment with strong multitasking and prioritization.
• Solid written and verbal communication skills.
• Proficiency in Microsoft Office Suite and Bluebeam; CMiC and Smartbid are assets.

Responsibilities

• Proactively communicate and maintain open lines of communication with team members, trade partners, consultants and clients.
• Maintain and organize project documentation and drafting of contract award letters.
• Keep information updated and distributed to relevant stakeholders.
• Organize shop drawings, RFIs, material purchase orders, change notices, and project completion documents.
• Update project presentations to reflect changes and new information.
• Help manage project invoicing and liaise with Accounts Payable.
• Support overall office operations to ensure smooth day-to-day functioning.

Skills

Administrative support

Communication skills

Organizational skills

Multitasking

Education

Post-secondary education in Office or Legal Administration

Tools

Microsoft Office Suite

Bluebeam

CMiC

Smartbid

Job description

Ready to build your career? We want to hear from you.

As a Project Administrative Assistant working in the Major Projects team at Pomerleau Construction, you will play a key role in supporting the project team(s) with key administrative tasks. Working on large-scale building and infrastructure projects – ranging from $1.5 million to upwards of $1 billion – you will support the maintenance of project documentation, meeting schedules, and assisting with the coordination of project resources. The Arctic Over-the-Horizon Radar Project (A-OTHR) is a major Canadian infrastructure and defense initiative that will play a vital role in strengthening the country's security and surveillance capabilities for generations to come. As a key partner on this project, Pomerleau is helping deliver innovative infrastructure through a collaborative Integrated Project Delivery (IPD) model alongside industry-leading organizations. Together, the team is designing and building the facilities that will support one of the most advanced radar systems in North America. This is a rare opportunity to join a project of national significance, where your work will contribute to a lasting legacy of innovation, collaboration, and excellence.

What you will do:

• Proactively communicate and maintain open lines of communication when working with team members, trade partners, consultants and clients, providing exceptional client service.
• Take pride in using and maintaining our innovative internal technology systems to maintain project documentation.
• Diligently assist with key documentation and drafting of contract award letters.
• You are a stickler for detail and consistently ensure that key information is updated and distributed accordingly.
• Utilize your passion for organization through the maintenance of shop drawings, RFI’s, material purchase orders, change notice quotes and project completion documents.
• Proactively adapt to all project changes, updating project presentations accordingly.
• Take charge of our project invoicing and ensure the successful transmission to our Accounts Payable team.
• Support overall office operations by maintaining an organized, efficient workspace and assisting with administrative tasks to ensure smooth day-to-day functioning.

This role could be for you if you have:

• 2+ years of administrative experience in a similar role
• Post-secondary education in Office or Legal Administration, or a combination of education and industry experience
• Experience with construction, estimating and/or knowledge of contracts is preferred
• Ability to work in a fast-paced environment using strong multitasking and prioritization skills
• Solid written and verbal communication skills
• Proven organizational skills and a keen attention to detail
• Proficiency in Microsoft Office Suite and Bluebeam
• Knowledge of Smartbid and CMiC is an asset

Benefits and Perks:

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.