project administration officer

Government of Canada - Central; Oakville; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking an organized and detail-oriented administrative professional to join their team. In this role, you will be responsible for evaluating and improving administrative procedures, delegating tasks to support staff, and ensuring that deadlines are met in a fast-paced environment. Your ability to communicate effectively, manage time efficiently, and multitask will be crucial to your success. This opportunity offers a chance to contribute to a vital public service in a collaborative setting, where your skills will make a significant impact on office operations and service delivery.

Qualifications

• 1-2 years of experience in administrative roles.
• Strong communication and organizational skills are essential.

Responsibilities

• Review and evaluate new administrative procedures.
• Delegate work and establish priorities for office staff.
• Prepare reports and oversee office administrative procedures.

Skills

Interpersonal Skills

Oral Communication

Written Communication

Time Management

Attention to Detail

Ability to Multitask

Flexibility

Organizational Skills

Education

Secondary (high) school graduation certificate

Tools

MS Office

Spreadsheet Software

Electronic Mail

Job description

Overview

Languages: English

Education:

• Secondary (high) school graduation certificate

Experience:

1 year to less than 2 years

On site: Work must be completed at the physical location. There is no option to work remotely.

Work setting:

• Private sector

Responsibilities Tasks:

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co-ordinate office administrative procedures
• Monitor and evaluate

Experience and specialization:

Computer and technology knowledge:

• Electronic mail
• Spreadsheet
• MS Office

Additional information:

Security and safety:

• Bondable

Transportation/travel information:

• Own transportation

Work conditions and physical capabilities:

• Ability to work independently
• Fast-paced environment
• Tight deadlines
• Attention to detail

Personal suitability:

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Ability to multitask
• Time management
• Integrity