Project Accountant

Avalon Mechanical; Victoria; On-site; CAD 45,000 - 48,000; Full time

Benefits offered by this job

Health benefits

RRSP matching

Flexible schedule

Weekly social activities

Top hardware and software

Job summary

Avalon Mechanical is seeking an Accounts Administrator to manage invoicing, billing, and cash flow across our Victoria offices. You will collaborate with Project Managers on project financials, review account statements, deposits, and resolve bank discrepancies with a focus on accuracy and timeliness.

Ideal candidates bring 2–3 years AR experience, a diploma in accounting or business administration is a plus, and strong MS Office skills. BQE CORE knowledge is beneficial.

Qualifications

• Minimum 2–3 years of accounts receivable experience.
• Diploma in accounting or business administration is an asset.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel).
• Knowledge of BQE CORE is an asset.
• Highly organized and able to manage workflow efficiently and independently.

Responsibilities

• Handle all accounts receivable processes including billing, collections, payments, and reporting.
• Support project managers with project financials.
• Process purchase orders and contracts.
• Assist in project cost control throughout timelines, including setting up projects.
• Monitor outstanding project and client accounts receivable.
• Address AR inquiries and perform other duties to support company-wide accounts.

Skills

Time management

Communication skills

Team player

Customer service

Adaptability

Organization

Learning mindset

Relationship building

Education

Accounting diploma

Tools

Microsoft Office

BQE CORE

Job description

About Avalon

Established in 1984, Avalon Mechanical has grown into an industry recognized Mechanical Engineering Consultancy firm. Specializing in Mechanical Design Systems for HVAC, Plumbing, and Fire Suppression, we have completed thousands of projects in a range of industries. With offices in Victoria, Nanaimo and Vancouver, our team is growing, and we are looking to add to our complement of skilled and knowledgeable Engineering design professionals.

The Position

The Accounts Administrator is responsible for all company invoicing/billing processes, working with clients and addressing general billing inquiries. They liaise with Project Managers on project financials, reviewing and analyzing account statements, managing deposits, and resolving bank discrepancies and financial disputes. The Accounts Administrator is responsible for the efficient and accurate cash flow and handling across all offices within the company. The proposed pay rage for this position is $33 - $35 paid hourly.

Candidate Requirements

• A minimum of 2-3 years of experience working in accounts receivable for a fast-growing mid-size company.
• A diploma in accounting or business administration is considered an asset.
• Proficient computer skills, including Microsoft Office Suite (Outlook, Word, and Excel).
• Knowledge of BQE CORE software is considered an asset.
• Highly organized and able to manage workflow efficiently and independently.

Ideal candidates will possess the following:

• Ability to deal with recurring activities while following standardized processes.
• Excellent time management, written and verbal communication skills.
• Team player with a positive attitude.
• Willingness to learn and to grow with the company.
• Excellent customer service and relationship building skills.
• Adaptable and flexible with the ability to prioritize work.
• Knowledge of the building, construction, and engineering industry and processes is beneficial.

Key Job Responsibilities:

• Responsible for all accounts receivable processes, including billing, collections, payments, and reports.
• Support the project managers with project financials.
• Process purchase orders and contracts.
• Support project cost control throughout project timelines which includes setting up projects.
• Monitor outstanding project and client accounts receivables.
• Address accounts receivables inquiries and perform other duties as required to support company-wide accounts.

Company Benefits:

When joining our team, employees can expect to be a part of an inclusive group of individuals who enjoy challenges and work collaboratively to achieve project goals.

Highlighted benefits include:

• Comprehensive health benefits
• Employer matched group RRSP
• A supportive and motivated work environment
• Interesting, challenging, and rewarding work
• Bright and open workspace
• A flexible schedule
• Flex days
• Top-of-the-line hardware and software systems
• Ergonomic, sit/stand workstations
• Weekly and monthly social activities
• Budget for company swag

We thank all candidates for their interest; however, only those selected for an interview will be contacted.