AR and Inventory Clerk

MNP Executive Search & Professional Recruitment; Surrey; On-site; CAD 55,000 - 75,000; Full time

Job summary

Allied Blower & Sheet Metal in Surrey, BC, is seeking an Accounts Receivable and Inventory Clerk to join our team. You will own the full AR lifecycle, manage invoicing and progress billing, maintain inventory records in the ERP, and work closely with project managers and shop staff to keep billing accurate and on schedule.

The ideal candidate has at least five years in AR, solid knowledge of project-based billing, and excellent communication to resolve disputes and collect payments.

Qualifications

• 5+ years of experience in accounts receivable, with project accounting or construction experience preferred.
• Solid understanding of accounting principles, especially progress billing.
• High degree of accuracy, attention to detail, and organizational skills.
• Excellent verbal and written communication skills for collections and collaboration with staff.
• Hands-on experience managing full AR cycle, including progress billing, milestone invoicing, and holdbacks.
• Ability to manage multiple priorities and deadlines in a project-driven environment.

Responsibilities

• Invoicing and progress billing: generate and process invoices, allocate costs, and submit via portals or systems.
• Collections: proactive follow-up on past-due accounts and resolve disputes to expedite payments.
• General AR duties: apply payments, maintain AR filing per policy.
• Inventory: record receiving documents, perform counts, and process adjustments in ERP.

Skills

Accounts Receivable

Progress Billing

Collections

ERP systems

Microsoft Navision

Data entry

Attention to detail

Communication skills

Tools

Microsoft Navision

ERP software

Excel

Job description

About Allied Blower & Sheet Metal

On behalf of our client, Allied Blower and Sheet Metal, we are searching for an Accounts Receivables and Inventory Clerk to join their team in Surrey, BC. Since 1974, Allied Blower has gained a solid reputation as a leading air system expert in Canada. They supply dust and particulate extraction and pneumatic conveying systems for industrial applications. They offer a wide range of products and services and turnkey systems with proven technology. Allied Blower works with its customers and technology suppliers to find the best solution for specific requirements and develop solutions through close collaboration with engineering services, extensive manufacturing capabilities, and local installation.

Key Responsibilities

Invoicing and Progress Billing

• Generate and process accurate and timely customer invoices for both direct sales and projects
• Ensure all billable costs, including labor, materials, and other charges are correctly allocated and included in all progress and final invoices according to the specific contract or job.
• Submit invoices to customers’ portals adhering to specific portal requirements
• Manage and execute progress billing based on project milestones, pre-determined schedules, or completed work approved by Project Managers and Shop Supervisors.
• Track and manage holdback amounts and ensure they are billed and collected upon project completion.

Collections

• Perform proactive and consistent collection activities on past-due accounts via phone, email, and formal correspondence while maintaining professional customer relationships.
• Document all collection communication and actions accurately.
• Collaborate with the project management teams to resolve customer billing disputes and expedite payments.

General AR Duties

• Apply customer payments timely and accurately.
• Maintain filing system regarding AR according to company policies

Inventory

• Enter receiving documents onto ERP system.
• Prepare count sheets and enter physical count entries for all locations.
• Upon approval, process inventory adjustments to ERP system.

Skills And Qualifications

• Minimum of 5 years of experience in Accounts Receivable, with specific experience in project accounting or construction a definite asset
• Solid understanding of accounting principles, particularly those related to progress billing.
• High degree of accuracy, attention to detail, and organizational skills.
• Excellent verbal and written communication skills for effective collections and internal collaboration with all levels of staff.
• Proficient in Microsoft Navision an asset
• Hands on experience managing the full accounts receivable cycle, including progress billing, milestone based invoicing, and holdbacks
• Demonstrated ability to generate accurate and timely invoices in accordance with contract terms and approved work completed
• Experience performing proactive collections while maintaining professional and positive customer relationships
• Ability to manage multiple priorities and deadlines in a project driven environment
• Comfortable working independently while collaborating closely with project managers, operations, and finance team members
• High level of integrity and discretion when handling financial, contractual, and customer information

This role is well suited to a detail focused accounts receivable professional who enjoys owning the full billing and collections process and working closely with project and operations teams. You take pride in producing accurate invoices, staying on top of receivables, and keeping inventory records clean and reliable. You are comfortable following up on outstanding accounts, navigating project based billing requirements, and balancing structure with day to day problem solving. If you are looking for a role where your work has clear impact and where collaboration and accountability are valued, this position offers an opportunity to grow within a respected organization.