Program Officer - INTREPID Labs

CAMH; Toronto; On-site; CAD 65,000 - 98,000; Part time

Benefits offered by this job

HOOPP pension

PD opportunities

Job summary

The INTREPID Lab at CAMH is seeking a highly motivated, part-time, contract (6 months) Program Officer to advance a diverse portfolio of initiatives, including research studies, health services programming, education, knowledge translation, and stakeholder engagement.

While our focus is nicotine dependence, we emphasize whole-person care and innovative health service models addressing co-occurring conditions. This role offers impact, growth, and collaborative work in an academic hospital setting.

Qualifications

• Undergraduate degree from a recognized academic institution.
• Minimum of 3 years of experience in an operational, administrative, or customer service–oriented role.
• At least 1 year of experience supporting programs, projects, or research administration.
• Strong knowledge of processes relevant to clinical research, education, and knowledge translation.
• Demonstrated ability to manage multiple projects simultaneously in a fast‑paced environment.
• Excellent organizational and communication skills, with proven writing ability.
• Strong interpersonal and conflict resolution skills
• Skilled in budget management, and data/statistical tracking.
• Advanced proficiency with Microsoft Office Suite
• Ability to quickly find, learn and assimilate new information
• Ability to prioritize and handle a high volume of diverse projects simultaneously
• Ability to capture and articulate risk issues
• Ability to effectively communicate and problem‑solve with a diverse variety of stakeholders and team members who may have conflicting interests and priorities

Responsibilities

• Assist Scientists and Managers with finance and procurement processes (e.g., invoices, travel pre‑approvals, credit card reconciliations).
• Coordinate and support end-to-end procurement activities, including vendor identification and sourcing, obtaining and evaluating quotations, and facilitating procurement processes in compliance with organizational policies and procedures.
• Assist with the preparation, review, and administration of contracts, agreements, and related documentation.
• Liaise with internal support functions, including Finance, Procurement, Legal, QA, and other departments to facilitate research operations.
• Support Quality Assurance (QA) projects and related administrative activities. Maintain accurate records and ensure compliance with organizational policies, procedures, and documentation requirements.
• Support stakeholder management
• Assist with preparation of program resources and materials
• Create and review forms, documentation, and proposed budgets for accuracy and compliance, and prepare progress reports, presentations, briefing notes, and approval memos.
• Provide other administrative and day-to-day operations support to the team
• Oversee program infrastructure, including equipment, documents, databases, and operational systems.
• Provide administrative and technical support, such as coordinating meetings, preparing agendas/minutes, and organizing events.

Skills

Operations

Budget management

Data tracking

MS Office

Communication

Multi-project mgmt

Stakeholder mgmt

Research admin

Organizational skills

Conflict resolution

Education

Undergraduate degree

Tools

Microsoft Office Suite

Job description

At INTREPID, we value innovative thinking, agility, and results. You will be joining a dynamic, interprofessional team of experts in qualitative and quantitative research, data science, clinical practice, education, operations management, and knowledge translation. You will engage with a broad network of academic, healthcare, and community partners, strengthen operations systems that support integrated research, health services, education and digital health programs. You will help bring forward new initiatives that build healthcare system capacity and influence policy. This is a unique opportunity to grow your skills, expand your connections, and be part of work that has meaningful impact on people’s lives.

At INTREPID, we value innovative thinking, agility, and results. You will be joining a dynamic, interprofessional team of experts in qualitative and quantitative research, data science, clinical practice, education, operations management, and knowledge translation. You will engage with a broad network of academic, healthcare, and community partners, strengthen operations systems that support integrated research, health services, education and digital health programs. You will help bring forward new initiatives that build healthcare system capacity and influence policy. This is a unique opportunity to grow your skills, expand your connections, and be part of work that has meaningful impact on people’s lives.

The INTREPID Lab at CAMH is seeking a highly motivated, part-time, contract ( 6 months) Program Officer to help drive forward a diverse portfolio of initiatives, including research studies, health services programming, education, knowledge translation, and stakeholder engagement. While our primary focus is nicotine dependence, our approach emphasizes whole-person care that leads us to create innovative health services models that also address many co‑occurring conditions.

Responsibilities

• Assist Scientists and Managers with finance and procurement processes (e.g., invoices, travel pre‑approvals, credit card reconciliations).
• Coordinate and support end-to-end procurement activities, including vendor identification and sourcing, obtaining and evaluating quotations, and facilitating procurement processes in compliance with organizational policies and procedures.
• Assist with the preparation, review, and administration of contracts, agreements, and related documentation.
• Liaise with internal support functions, including Finance, Procurement, Legal, QA, and other departments to facilitate research operations.
• Support Quality Assurance (QA) projects and related administrative activities. Maintain accurate records and ensure compliance with organizational policies, procedures, and documentation requirements.
• Support stakeholder management
• Assist with preparation of program resources and materials
• Create and review forms, documentation, and proposed budgets for accuracy and compliance, and prepare progress reports, presentations, briefing notes, and approval memos.
• Provide other administrative and day-to-day operations support to the team
• Oversee program infrastructure, including equipment, documents, databases, and operational systems.
• Provide administrative and technical support, such as coordinating meetings, preparing agendas/minutes, and organizing events.

Qualifications

• Undergraduate degree from a recognized academic institution.
• Minimum of 3 years of experience in an operational, administrative, or customer service–oriented role.
• At least 1 year of experience supporting programs, projects, or research administration.
• Strong knowledge of processes relevant to clinical research, education, and knowledge translation.
• Demonstrated ability to manage multiple projects simultaneously in a fast‑paced environment.
• Excellent organizational and communication skills, with proven writing ability.
• Strong interpersonal and conflict resolution skills
• Skilled in budget management, and data/statistical tracking.
• Advanced proficiency with Microsoft Office Suite
• Ability to quickly find, learn and assimilate new information
• Ability to prioritize and handle a high volume of diverse projects simultaneously
• Ability to capture and articulate risk issues
• Ability to effectively communicate and problem‑solve with a diverse variety of stakeholders and team members who may have conflicting interests and priorities
• Ability to handle sensitive and confidential information in a professional manner
• Experience in an academic or healthcare environment is an asset.

Compensation & Benefits

• Hiring Salary Range: $65,260.62 – $81,575.78 per year ( based on qualifications and experience )
• Full Salary Range: $65,260.62 – $97,890.93 per year ( reflecting potential growth within the role )
• CAMH Benefits Package: Includes HOOPP defined benefit pension plan and professional development opportunities.

This role offers job stability, career development, and the chance to contribute to meaningful healthcare initiatives that improve patient and community well‑being.

CAMH is a fully affiliated teaching hospital and research institute of the University of Toronto. As a CAMH employee, you will contribute to our mission by supporting teaching, research, and clinical care across the hospital.

CAMH is dedicated to equity, diversity, and inclusion. Our commitment is to foster a workplace, teaching, and learning environment that is inclusive, respectful, and free from discrimination or harassment.

CAMH strongly encourages applications from candidates who reflect the diversity of the communities we serve, including First Nations, Métis, and Inuit Peoples; Black and other racialized communities; LGBTQ2S+ communities; women; and people with disabilities, including those with lived experience of mental health and substance use challenges.

We welcome applicants from all backgrounds. Thank you to all who apply; however, only those selected for an interview will be contacted. If you require accommodations during the application or recruitment process, please let us know.

CAMH est un hôpital universitaire et un institut de recherche pleinement affiliés à l'Université de Toronto. En tant qu'employé de CAMH, vous contribuerez à notre mission en soutenant l'enseignement, la recherche et les soins cliniques à travers l'hôpital.

CAMH est dédié à l'équité, à la diversité et à l'inclusion. Notre engagement est de favoriser un environnement de travail, d'enseignement et d'apprentissage qui soit inclusif, respectueux et exempt de discrimination ou de harcèlement.

CAMH encourage fortement les candidatures de candidats qui reflètent la diversité des communautés que nous servons, y compris les Premières Nations, les Métis et les Inuits; les communautés noires et autres communautés racialisées; les communautés LGBTQ2S+; les femmes; et les personnes en situation de handicap, y compris celles ayant une expérience vécue des défis en matière de santé mentale et d'usage de substances.

Nous accueillons les candidatures de toutes origines. Merci à tous ceux qui postulent ; cependant, seuls les candidats sélectionnés pour un entretien seront contactés. Si vous avez besoin d'aménagements pendant le processus de candidature ou de recrutement, veuillez nous en informer.

About Us

Through its core values of Courage, Respect and Excellence, CAMH is implementing its Strategic Plan: Connected CAMH to transform lives, ignite innovation and discovery, revolutionize education and drive social change. CAMH is more than a hospital, it is a cause. CAMH is on a mission to change the way society thinks about and responds to mental illness. They aim to eliminate prejudice and discrimination and shape a world where mental illness is central to our healthcare system – a world where Mental Health is Health.

To learn more about CAMH, please visit their website at: www.camh.ca . To view our Land Acknowledgment, please click here.