Administrator, Post Graduate Medical Education

Jobtailor; Edmonton; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Professional development

Job summary

University of Alberta PGME seeks an experienced administrative professional to support residency expansion priorities and program completion monitoring. You will manage site processes, training activities, and awards while ensuring confidentiality and strong stakeholder communication.

Responsibilities include coordinating electives, trainee applications, and assessments, serving as site administrator for PGME trainees, and supporting leadership with special projects and reporting.

Qualifications

• Undergraduate degree in a relevant discipline preferred; minimum post-secondary business administration or related certificate
• Equivalent combination of education and experience will be considered
• 3–5 years of experience in a medical education and/or academic environment
• Three years of increasingly responsible administrative experience
• Computer proficiency in a Windows environment using Microsoft Word, PowerPoint, and Excel
• Advanced experience with Google Apps, including Mail, Drive, Docs, Sites, Calendar, and Meet
• Familiarity with electronic platforms and software such as Zoom, Adobe Acrobat Pro, Cascade, and Campaign Monitor is an asset
• Excellent interpersonal skills and ability to work with diverse individuals and organizations
• Excellent editorial and proofreading skills
• Exceptional written and oral communication skills; experience taking minutes
• Strong accuracy and attention to detail
• High level of tact and discretion; ability to maintain absolute confidentiality
• Strong organizational and planning skills
• Ability to prioritize and manage multiple diverse tasks under minimal supervision
• Ability to take initiative and exercise sound judgment
• Ability to deal with a complex work environment
• Working knowledge of University of Alberta, PGME, and AHS/RAH policies, procedures, and guidelines is an asset
• Resume and cover letter required

Responsibilities

• Support the Regional PGME Expansion Lead and PGME leadership in developing residency expansion priorities and activities
• Support distributed site processes, including orientations, evaluations, and accreditation reviews
• Serve as primary RAH site administrator for PGME trainees
• Facilitate academic administrative processes, including electives, sponsored trainee applications, and assessments
• Collect, monitor, and verify program completion status, including CCTs, NERs, and CCAs
• Coordinate annual PGME Awards processes and funded/endowed trainee awards
• Support PGME Leadership with special projects, clinical teaching payments, government reporting, and other initiatives
• Orchestrate logistics for major annual and recurring PGME events
• Lead PGME communications by curating and drafting newsletter content, making design choices, and maintaining distribution-list integrity
• Serve as PGME superuser for software tools and platforms such as Cascade, Campaign Monitor, and FARM
• Collaborate with and support PGME committees, subcommittees, working groups, and standing meetings

Skills

Interpersonal skills

Attention to detail

Initiative

Judgment

Confidentiality

Organizational skills

Education

Undergraduate degree in a relevant discipline

Post-Secondary Business Administration Certificate

Tools

Cascade

Campaign Monitor

Zoom

Adobe Acrobat Pro

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Google Drive

Google Docs

Google Calendar

Job description

• Support the Regional PGME Expansion Lead and PGME leadership in developing residency expansion priorities and activities
• Support distributed site processes, including orientations, evaluations, and accreditation reviews
• Serve as primary RAH site administrator for PGME trainees
• Facilitate academic administrative processes, including electives, sponsored trainee applications, and assessments
• Collect, monitor, and verify program completion status, including CCTs, NERs, and CCAs
• Coordinate annual PGME Awards processes and funded/endowed trainee awards
• Support PGME Leadership with special projects, clinical teaching payments, government reporting, and other initiatives
• Orchestrate logistics for major annual and recurring PGME events
• Lead PGME communications by curating and drafting newsletter content, making design choices, and maintaining distribution-list integrity
• Serve as PGME superuser for software tools and platforms such as Cascade, Campaign Monitor, and FARM
• Collaborate with and support PGME committees, subcommittees, working groups, and standing meetings

Requirements

• Undergraduate degree in a relevant discipline preferred; minimum post-secondary business administration or related certificate
• Equivalent combination of education and experience will be considered
• 3–5 years of experience in a medical education and/or academic environment
• Three years of increasingly responsible administrative experience
• Computer proficiency in a Windows environment using Microsoft Word, PowerPoint, and Excel
• Advanced experience with Google Apps, including Mail, Drive, Docs, Sites, Calendar, and Meet
• Familiarity with electronic platforms and software such as Zoom, Adobe Acrobat Pro, Cascade, and Campaign Monitor is an asset
• Excellent interpersonal skills and ability to work with diverse individuals and organizations
• Excellent editorial and proofreading skills
• Exceptional written and oral communication skills; experience taking minutes
• Strong accuracy and attention to detail
• High level of tact and discretion; ability to maintain absolute confidentiality
• Strong organizational and planning skills
• Ability to prioritize and manage multiple diverse tasks under minimal supervision
• Ability to take initiative and exercise sound judgment
• Ability to deal with a complex work environment
• Working knowledge of University of Alberta, PGME, and AHS/RAH policies, procedures, and guidelines is an asset
• Resume and cover letter required

Core Competencies

Demonstrates strong organizational and planning skills to support PGME expansion and administrative processes, with a focus on effective communication and collaboration across diverse teams. Proficient in managing multiple tasks while maintaining accuracy and confidentiality in a complex academic environment.

Highest-signal resume keywords

• PGME Administration
• Event Coordination
• Communication Skills
• Microsoft Office Suite
• Google Apps Proficiency

ATS Optimization Keywords

Hard Skills

• Administrative Experience
• Program Completion Monitoring
• Editorial Skills
• Proofreading Skills
• Data Verification

Soft Skills

• Interpersonal Skills
• Attention to Detail
• Initiative
• Judgment
• Confidentiality

Certifications & Qualifications

• Post-Secondary Business Administration Certificate

Industry Keywords

• Medical Education
• Academic Environment
• University of Alberta
• PGME
• AHS/RAH Policies

Tools & Technologies

• Cascade
• Campaign Monitor
• Zoom
• Adobe Acrobat Pro
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Google Drive
• Google Docs
• Google Calendar