Program Coordinator

The Baby Depot; Hamilton; On-site; CAD 46,000; Full time

Job summary

The Baby Depot is seeking a passionate and organized Program Coordinator to oversee operations at their Boutique and support fundraising efforts. The ideal candidate should have experience in the nonprofit sector, strong organizational skills, and a passion for serving families. Responsibilities include volunteer coordination, maintaining client databases, and enhancing community engagement. This full-time role presents an opportunity to make a real impact in the Hamilton community.

Benefits

On-the-job training

Casual dress and friendly work environment

Opportunity to make a real impact in your community

Qualifications

• Experience in nonprofit sector, especially related to family support or poverty relief.
• Proven experience in fundraising and event planning.
• Knowledge of retail merchandising is an asset.

Responsibilities

• Oversee day-to-day operations and volunteer management.
• Provide service to families in boutique visits.
• Manage and update social media presence.

Skills

Fundraising

Event planning

Communication

Interpersonal Skills

Organizational Skills

Education

Bachelor’s degree in relevant field

Job description

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Direct message the job poster from The Baby Depot

Founder and Executive Director of a Not-for-Profit | Award Winning Journalist | Event Host; MC; Moderator; Interviewer; Panelist and Conversation…

About The Baby Depot

The Baby Depot is a Hamilton-based charity that provides a full year’s worth of clothing and essential items to babies in need. Through The Baby Depot Boutique, families are able to shop with dignity, selecting items that best suit their child’s needs in a welcoming, supportive environment.

We envision a Hamilton where every baby begins life with the essentials for a healthy start—and we’re looking for someone who shares that vision.

Hiring Statement

The Baby Depot seeks to hire an individual who represents the diversity of the community in which we serve. We are committed to being an organization of inclusion and belonging where women and persons of colour feel valued, respected, represented, and heard. We encourage applications from qualified candidates from groups with historical or current barriers to equity. We seek to provide accessibility through all stages of the hiring process for all applicants with disabilities, consistent with our accessibility policies and the AODA. Please let us know if you require accommodation, and we will work with you to meet your accessibility needs.

Position Summary

The Baby Depot is seeking a passionate and organized Program Coordinator to oversee the day-to-day operations of The Baby Depot Boutique and support our fundraising efforts. This role combines community engagement and program coordination.

Ideal candidates will have experience in the charitable or social services sector, strong organizational and interpersonal skills, and a passion for serving families with care and dignity.

Only applications with a cover letter will be considered.

Key Responsibilities

· Overseeing the day-to-day operations of The Baby Depot

· Working alongside volunteers and the Volunteer/ Donations Manager.

· Help support the organization’s efforts to recruit volunteers.

· Provide warm, respectful service to families during boutique visits

· Maintain and update the client database

· Liaise with community partners and referral agencies

· Respond to phone and email inquiries in a timely, professional manner

· Manage and update The Baby Depot’s social media presence

· Create and distribute monthly newsletters

· Purchase and restock boutique supplies and inventory

· Merchandise and maintain the boutique’s appearance to ensure a clean and welcoming space

· Pick up donations from partner agencies

· Assist with donation sorting and processing

· Identify and pursue partnership opportunities

· Organize and support fundraising events and campaigns representing The Baby Depot as needed

Skills and Qualifications

· Strong understanding of or experience in the nonprofit sector, especially related to family support, poverty relief, or children’s services

· Proven experience in fundraising, event planning, or donor engagement

· Excellent communication, organizational, and time-management skills

· Experience with social media platforms and newsletter creation tools

· Knowledge of retail merchandising is an asset

· A positive, welcoming attitude and ability to work with people from diverse backgrounds

Education and Experience

• A Bachelor’s degree in a relevant field is preferred (e.g., Nonprofit Management, Social Work, Public Relations, Fundraising, Communications, Marketing, or Business Administration)
• Relevant experience in lieu of a degree will be considered

Requirements

· Valid driver’s license and access to a personal vehicle (required)

· Ability to commute or relocate reliably to Hamilton, ON (L8L 3A3)

· Fluent in English (required)

· Ability to lift up to 50 lbs.

Work Environment and Perks

· On-the-job training

· Casual dress and friendly work environment

· Opportunity to make a real impact in your community

Please note only applications with Cover Letters will be considered.

Job Type: Full-time

Pay: $46,000.00 per year

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Hamilton, ON L8L 3A3: reliably commute or plan to relocate before starting work (required)

Experience:

• Nonprofit Management : 5 years (required)

Language:

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Non-profit Organizations

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