Program Coordinator

Under One Sky Friendship Centre; Fredericton; On-site; CAD 55,000 - 70,000; Full time

Benefits offered by this job

Professional development opportunities

Indigenous culture activities

15 vacation days per year

Paid statutory and Indigenous holidays

RRSP match

Job summary

Under One Sky Friendship Centre in Fredericton, NB is seeking a Program Coordinator - Reaching Home to administer funding aligned with federal and provincial guidelines. The role partners with the Director of Operations to analyze proposals, prepare agreements, and monitor projects and payments.

Ideal candidates bring 3–5 years in an administrative role, strong communication, budgeting, and reporting skills, plus knowledge of local Indigenous communities and homelessness issues.

Qualifications

• Degree or diploma in Business Administration, Finance, Office Administration, or related field.
• 3–5 years' experience in an administrative role.
• Excellent communication and interpersonal skills for funding recipients and partners.
• Strong organizational and time-management abilities; able to manage multiple sub projects.
• Proven budget management, financial reporting and compliance experience.
• Knowledge of local Indigenous communities, culture, and history.
• Understanding of homelessness issues and community development strategies.
• Criminal Background/Vulnerable Sector and Social Development check is required.

Responsibilities

• Oversee program sub-projects supporting Indigenous housing and homelessness initiatives.
• Guide organizations seeking Reaching Home funds, provide application support and capacity building.
• Develop reporting processes, policies and procedures to meet funding requirements.
• Review funding proposals; provide evaluation, analysis, and recommendations.
• Develop legal agreements with proponents; monitor progress and compliance.
• Review project progress reports and conduct site visits as needed.
• Prepare timely financial and narrative reports.
• Analyze financial and demographic data for project updates and reports.
• Maintain stakeholder relationships to align funding with community needs.
• Manage financial projections, cash flow reports, and accounts payable.
• Identify and manage financial, operational and compliance risks.
• Ensure funded projects comply with regulations at all levels.
• Participate in conferences and training; share learnings with recipients.
• Coordinate with external advisory committee; arrange meetings and record minutes.

Skills

Excellent communication

Strong organizational skills

Time management

Independent work

Budget management

Financial reporting

Stakeholder relations

Education

Degree or diploma in Business Administration, Finance, Office Administration, or related

Job description

Under One Sky is a vibrant and caring community hub, providing programs and services, educating, advocating for, and empowering a healthy and proud Indigenous Community. Under One Sky invites applications for a Program Coordinator - Reaching Home to support our growing organization.

The Opportunity:

The Program Coordinator will work closely with Under One Sky's Director of Operations and will be responsible for administering the Reaching Home program as outlined by Housing, Infrastructure, and Communities Canada. The Program Coordinator is the primary point person and will provide analysis of funding proposals, complete recommendation reports, prepare funding agreements, and monitor projects and payments. This role is based out of our office in Fredericton, NB.

Responsibilities:

• Oversee program sub-projects to support Indigenous housing and homelessness initiatives in New Brunswick.
• Provide guidance and support to organizations seeking Reaching Home funds, including application assistance and capacity-building resources.
• Develop reporting processes, policies and procedures to adhere to funding requirements.
• Receive and review funding proposals. Provide evaluation, analysis, and recommendations on funding proposals.
• Develop legal agreements with proponents.
• Receive and review project progress reports and conduct site visits as needed to confirm progress and compliance.
• Prepare timely and accurate financial and narrative reports.
• Understand and manipulate financial and demographic data to create projects updates and reports.Establish and maintain positive stakeholder relationships to align Reaching Home funding with community needs and priorities.
• Manage financial projections, cash flow reports, and accounts payable.
• Identify and manage financial, operational and compliance risks associated with funding.
• Ensure all funded projects comply with federal, provincial, and organizational regulations.
• Participate in conferences and training opportunities and share learning with funding recipients.
• Liaise regularly with external advisory committee to arrange meetings, develop agendas, and record minutes.

Qualifications and Skills:

• Degree or diploma in Business Administration, Finance, Office Administration, or another related discipline.
• 3-5 years' experience in an administrative role.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with funding recipients, community partners and coworkers.
• Strong organizational and time-management skills.
• Ability to work independently, manage deadlines, and support multiple sub projects.
• Proven track record of managing budgets, financial reporting, and compliance.
• Comprehensive knowledge of local Indigenous communities, culture, and history.
• Strong understanding of homelessness issues and community development strategies.
• A Criminal Background/Vulnerable Sector and Social Development check is required.

Why UOS:

• Professional development opportunities
• Opportunities to engage in Indigenous culture (smudging, beading, drumming, sweatlodge ceremonies, medicine picking, etc.)
• 15 vacation days per year
• Paid statutory and Indigenous holidays
• RRSP Match

Under One Sky thanks all applicants for their interest in this career opportunity; however, only those considered for the position will be contacted.