File Clerk

Shawenim-Abinoojii; Winnipeg; On-site; CAD 32,000 - 42,000; Full time

Benefits offered by this job

Competitive salary

Personal leave days and paid sick time

Employer-matched Pension plan

Comprehensive health and dental

On-site parking

Paid professional development

Job summary

Shawenim-Abinoojii seeks a File Clerk to manage document filing, scanning, archiving, and reception coverage. This full-time, permanent role supports the Human Resources department at 865 Main Street.

The candidate will maintain confidential records, organize paper and digital files, and ensure efficient document storage while providing general clerical support. Qualifications include a high school diploma and 1 year of office experience.

Qualifications

• High school diploma required.
• 1 year of work experience in an office environment.
• Organized with strong attention to detail.
• Proficiency with MS Outlook, Word and Excel is an asset.
• Strong interpersonal skills and ability to work in a fast-paced environment with high attention to detail.
• Ability to work independently with minimal supervision.
• Commitment to confidentiality.
• Knowledge of the Child and Family Services (CFS) sector and legislation an asset but not mandatory.
• Demonstrate knowledge and/or understanding of Indigenous perspectives, First Nations culture and traditional philosophies.
• Must have a clear Criminal Record with Vulnerable Sector check and Child & Adult Registry check.
• Must be able to bend, kneel, and lift up to 20lbs.

Responsibilities

• Organize both paper and electronic documents.
• Maintain filing system to ensure efficient document storage.
• Scan and upload documents into electronic storage system.
• Accurately label files.
• Ensure files are complete, accurate and properly categorized.
• Assist in maintaining file tracking system.
• Monitor file log out tracking sheet.
• Respond to request for files in a timely manner.
• Prepare inactive files for archive.
• Maintain confidentiality of sensitive information.
• Perform related clerical duties, such as answering phones, word processing, faxing and photocopying.
• Provides reception coverage when needed.

Skills

Organized

Attention to detail

Interpersonal skills

Independence

Confidentiality

Education

High school diploma

Tools

MS Outlook

MS Word

MS Excel

Job description

Position: File Clerk - Competition #2026-13

Conditions: Full-Time, Permanent

Department: Human Resources

Location: 865 Main Street

Closing Date: Open until filled

Salary Range: TBD depending on experience and education

ShawenimAbinoojii is a non-profitservice provider and Southeast First Nations-led organization. We offercomprehensive benefits, a rewarding work environment, and opportunities tochallenge yourself, apply your skillset and be a part of a unique First Nations-ledservice model.

BENEFITS:

• Competitivesalary
• Personalleave days and paid sick time
• Employer-matchedPension plan
• Comprehensivehealth and dental benefits package
• On-siteparking
• Paidprofessional development

OVERVIEW:

Reporting to the Director of Human Resource, the File Clerk isresponsible for the update, maintenance, retrieval, and archiving of allorganization files both electronically and hard copy file. The File Clerk willprovide reception coverage for breaks and lunches as needed.

KEYRESPONSIBILITIES:

• Organize both paper and electronic documents.
• Maintain filing system to ensure efficient documentstorage.
• Scan and upload documents into electronic storagesystem.
• Accurately label files.
• Ensure files are complete, accurate and properlycategorized.
• Assists in maintaining file tracking system.
• Monitor file log out tracking sheet.
• Respond to request for files in a timely manner.
• Prepare inactive files for archive.
• Maintain confidentiality of sensitive information.
• Perform related clerical duties, such as answeringphones, word processing, faxing and photocopying.
• Provides reception coverage when needed.

QUALIFICATIONS:

• High school diplomarequired.
• 1 year’s work experience in an officeenvironment.
• Organized and strongattention to detail.
• Strong proficiency in MSOutlook, Word and Excel is considered a strong asset.
• Strong interpersonal skillsand ability to work in a fast-paced environment with a high attention todetail.
• Ability to workindependently with minimal supervision.
• Ability to maintain thehighest level of confidentiality.
• Knowledge of the Childand Family Services (CFS) sector and legislation an asset but notmandatory.
• Demonstrate knowledgeand/or understanding of Indigenous perspectives, First Nations culture andtraditional philosophies.
• Must have a clear CriminalRecord with Vulnerable Sector check and Child & Adult Registry check.
• Must be able tobend, kneel,and lift up to 20lbs.

WE THANK ALL WHO APPLY HOWEVER ONLY THOSE CANDIDATES SELECTED FORAN INTERVIEW WILL BE CONTACTED. PREFERENCE WILL BE GIVEN TO INTERNALCANDIDATES, SOUTHEAST COMMUNITY MEMBERS AND SELF-DECLARED CANDIDATES (FIRSTNATIONS, INUIT, OR METIS).