PROGRAM ASSISTANT

Recruiting In Motion - Eastern Ontario; Burnaby; On-site; CAD 47,000 - 52,000; Full time

Job summary

Our client in Burnaby, BC seeks a temporary Program Assistant I to provide administrative support to the Corporate Safety department. The assignment runs from October 1, 2026 to November 27, 2026, with a potential extension, and pays $34.25 per hour.

Location is conveniently across from Metrotown SkyTrain Station, with hours Monday to Friday, 8:00 AM to 4:30 PM. The role requires strong Microsoft Word, Outlook, and Teams skills, plus excellent attention to detail and organizational abilities.

Qualifications

• Previous administrative experience in a professional office environment.
• Advanced Microsoft Word skills including formatting, layouts, styles, templates and presentation.
• Strong proficiency with Microsoft Outlook.
• Experience using Microsoft Teams.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to multitask and prioritize competing deadlines.
• Meeting coordination, agenda preparation, and minute-taking experience is an asset.
• Fast learner with strong technical abilities.

Responsibilities

• Provide administrative support to the Corporate Safety department.
• Format and prepare a variety of professional documents.
• Ensure documents meet established formatting, layout, styling, template, and presentation standards.
• Provide meeting support, including booking meetings, preparing agendas, and taking minutes.
• Use Microsoft Teams to coordinate and support meetings and communications.
• Manage multiple administrative tasks while meeting deadlines.
• Organize information and maintain accurate records.
• Provide general administrative and office support as required.
• Troubleshoot administrative or technical issues as they arise.
• Take initiative and independently follow up on assigned tasks.

Skills

Attention to detail

Time management

Organizational skills

Communication skills

Multitasking

Self-motivation

Initiative

Tools

Microsoft Word

Microsoft Outlook

Microsoft Teams

Job description

Program Assistant I

Location: Burnaby, BC - conveniently located across from Metrotown SkyTrain Station

Hours: Monday to Friday, 8:00 AM to 4:30 PM

Assignment: October 1, 2026 to November 27, 2026 (Possible Extension)

Pay Rate: $34.25 per hour

About Our Client

Our client is a well-established organization located in Burnaby. They are currently seeking a Program Assistant I to provide temporary administrative support to their Corporate Safety department. This is an excellent opportunity for an experienced administrative professional who is highly organized, detail-oriented, technically proficient, and comfortable working in a fast-paced office environment.

Responsibilities

• Provide administrative support to the Corporate Safety department


• Format and prepare a variety of professional documents


• Ensure documents meet established formatting, layout, styling, template, and presentation standards


• Provide meeting support, including booking meetings, preparing agendas, and taking minutes


• Use Microsoft Teams to coordinate and support meetings and communications


• Manage multiple administrative tasks while meeting deadlines


• Organize information and maintain accurate records


• Provide general administrative and office support as required


• Troubleshoot administrative or technical issues as they arise


• Take initiative and independently follow up on assigned tasks

Qualifications

• Previous administrative experience in a professional office environment


• Advanced Microsoft Word skills are essential, including document formatting, layouts, styles, templates, and overall presentation


• Strong proficiency with Microsoft Outlook


• Experience using Microsoft Teams


• Excellent attention to detail and accuracy


• Strong organizational and time-management skills


• Ability to work effectively in a fast-paced office environment


• Strong written and verbal communication skills


• Self-motivated with the ability to take initiative


• Ability to multitask and prioritize competing deadlines


• Meeting coordination, agenda preparation, and minute-taking experience is considered an asset


• Fast learner with strong technical abilities

Eligibility

All applicants must have legal permission to work in Canada and be able to provide a valid Work Permit and Social Insurance Number, where applicable.