Administrative Assistant

City of Maple Ridge; Maple Ridge; On-site; CAD 45,000 - 52,000; Full time

Job summary

The City of Maple Ridge is seeking an experienced Administrative Assistant to support the Planning Department on a temporary full-time basis. The role requires strong clerical, scheduling, and office management skills in a fast-paced municipal environment.

Ideal candidates will have solid knowledge of office procedures, budgeting basics, and the ability to supervise clerical staff while providing excellent customer service to internal and external stakeholders.

Qualifications

• Formal education includes completion of the 12th grade with business and bookkeeping courses.
• Significant relevant experience in administrative support.
• Equivalent combination of training and experience acceptable.

Responsibilities

• Provide clerical and administrative support to Planning staff.
• Supervise clerical staff and handle routine decisions.
• Follow supervisor's work plan and escalate major issues.

Skills

Office software

Accounting basics

Interpersonal skills

Communication skills

Multitasking

Education

12th grade with business/bookkeeping/word processing

Job description

Administrative Assistant

Competition # 26-158 Status: Temporary Full-Time Department: Building & Planning Salary: $32.59 - $38.40 per hour Closing: September 27, 2026

We strive for excellence as we deliver vital municipal services with innovation, accountability and efficiency to meet the needs of the community now and into the future. Be part of our story. Come grow with us!

POSITION OVERVIEW

The City of Maple Ridge is seeking an experienced Administrative Assistant to provide support to the Planning Department.

We are looking for a self-motivated professional who thrives in a fast-paced environment. The ideal candidate has excellent interpersonal and communication skills as well as extensive knowledge of office practices, procedures and equipment. Your adaptability, resourcefulness, good judgment and ability to multitask will allow you to confidently handle the daily responsibilities and duties of this diverse position.

This role involves providing a range of clerical and administrative support services. Key responsibilities are to assist staff and management in the Planning Department by handling office tasks and supervising other clerical staff, making decisions on routine matters. You will be required to follow a general work plan set by a supervisor and handle important clerical duties and use your judgment in day-to-day activities, staying within set procedures. For major issues or policy decisions, you will consult with a supervisor.

KNOWLEDGE, SKILLS, AND ABILITIES

• Considerable knowledge of business English, spelling, punctuation, and arithmetic;
• Considerable knowledge of the applicable rules, regulations, policies and procedures governing departmental operations;
• Considerable knowledge of modern office practices, methods and procedures;
• Sound knowledge of elementary accounting principles and practices and of applicable departmental budget classifications and procedures;
• Ability to perform assigned duties and work under minimal supervision and to make decisions in accordance with applicable rules, policies and procedures;
• Ability to establish and maintain effective working relationships with a variety of internal and external contacts, to explain and interpret rules and regulations governing departmental operations;
• Ability to compose non‑routine correspondence, to prepare, process and maintain a variety of records and reports and to perform bookkeeping procedures;
• Ability to supervise, plan, assign and review the work of clerical staff; and,
• Ability to use various office software applications.

DESIRABLE EDUCATION AND EXPERIENCE

Completion of the 12th school grade including or supplemented by business, bookkeeping and word processing courses; plus, considerable related experience; OR an equivalent combination of training and experience

PREFERRED QUALIFICATIONS:

We are looking for someone that is highly organized and uses judgement and initiative to make decisions in a timely manner.

ADDITIONAL INFORMATION:

This is a temporary position for approximately twelve (12) months which can be concluded at any time.

EQUITY STATEMENT

At the City of Maple Ridge, we are dedicated to cultivating an inclusive culture that actively values and embraces diversity. We strive to attract and retain a talented, diverse workforce that is broadly reflective of the community we proudly serve.

Accommodations are available on request for candidates taking part in all aspects of the selection process by contacting [e-mail].

WHAT WE OFFER YOU

The City of Maple Ridge is a great place to work with competitive compensation packages that include the Municipal Pension Plan, a strong employee wellness program and the opportunity for professional career growth and professional development. If you want to help shape a growing community in a municipality that strives for service excellence, then this is the position for you.

We thank all applicants for their interest, however, only those under consideration will be contacted.