Program Assistant

SFU group; Burnaby; Hybrid; CAD 30,000 - 47,000; Part time

Benefits offered by this job

An additional 14% pay in lieu of benefi

After 4 months pay in lieu of benefits

Hybrid-work program for eligible

Job summary

SFU seeks a Program Assistant to provide administrative support to senior leaders in the Faculty of Education. Responsibilities include scheduling, agendas, minutes, guest visits, and preparing reports and confidential correspondence. The role requires initiative, teamwork, and strong communication skills.

The position offers hybrid work options under CUPE Local 3338, with a focus on accuracy and service‑orientation. Ends May 28, 2027, with equity and accessibility commitments at SFU.

Qualifications

• High School graduation and one year of post‑secondary education or formal program equivalent including training in word processing, database, spreadsheet, and secretarial practices.
• 3 years minimum experience.
• An equivalent combination of formal education, certificate/program of study and experience is acceptable.
• Excellent knowledge of standard office practices, methods, and equipment.
• Excellent knowledge of grammar, punctuation, spelling, and composition.
• Excellent verbal, written and interpersonal communications skills.
• Excellent organizational, analytical, and problem‑solving skills, attention to details.
• Good knowledge of University regulations, policies and procedures.

Responsibilities

• Provide administrative support to senior administrative leaders by scheduling appointments and maintaining calendars.
• Schedule meetings, develop and distribute agendas, take minutes.
• Plan and coordinate guest visits; assist with reports, letters and confidentiality as needed.
• Assist senior leaders with preparation of reports and general correspondence; support committees.

Skills

Organizational skills

Attention to detail

Interpersonal communication

Team player

Education

Post-secondary education

High School graduation

Tools

Word processing

Database

Spreadsheet

Secretarial practices

Job description

Who We Are

Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.

The Dean’s Office provides administrative and strategic support to enable the academic, research, and community‑engaged mission. The team serves faculty members, staff, students, and external partners. The DO contributes to SFU’s priorities through stewardship, equity‑focused practices, Indigeneity, and a Culture of Inquiry. Team culture is collaborative, service‑oriented, professional, and values‑driven.

About the Role

Program Assistant provides administrative support to the senior administrative leaders in the Faculty of Education by scheduling appointments and maintaining calendars; scheduling meetings, developing and distributing agendas, taking minutes; planning and coordinating guest visits; assisting senior administrative leaders with the preparation of reports, letters and general or confidential correspondence; committees support.

The ideal candidate is organized, proactive and takes initiative, able to work within a team environment, able to take verbal and written instructions. Attentive to detail, able to compose correspondence and take minutes. Excellent interpersonal communications skills, service oriented and reception experience, able to work with frequent interruptions.

Full Job Description

Qualifications

High School graduation and one year of post‑secondary education or formal program equivalent including training in word processing, database, spreadsheet, and secretarial practices. 3 years minimum experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable.

• Excellent knowledge of standard office practices, methods, and equipment.
• Excellent knowledge of grammar, punctuation, spelling, and composition.
• Excellent verbal, written and interpersonal communications skills.
• Excellent organizational, analytical, and problem‑solving skills, attention to details.
• Good knowledge of University regulations, policies and procedures.

What We Offer

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work‑life balance, professional growth and development, as well as a safe and respectful workplace. We offer temporary employees who belong in the Canadian Union of Public Employees (CUPE Local 3338):

• An additional 14% pay in lieu of benefits
• After 4 consecutive months in the position, pay in lieu of benefits is increased to 20%
• Hybrid-work program for eligible positions

Additional Information

The assignment end date is May 28, 2027.

SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.

We are committed to facilitating accessibility within our application and interview processes. If you require any assistance or accommodations, please contact [e-mail].