Production Coordinator - Thinkingbox

Digital Agency Jobs; Vancouver; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Unlimited coffee

Dog-friendly office

Branded swag

Flexible time off

401k matching

Job summary

Digital Agency Jobs is seeking a Production Coordinator to support Producers and Project Managers on experiential, content, strategy, social, and digital projects. You will assist with scheduling, calendars, and coordination across internal teams and external partners.

The role emphasizes organization, attention to detail, and clear communication, with opportunities to grow in a fast-paced agency environment.

Qualifications

• 1 to 3 years of experience in production coordination or related role.
• Experience or interest in experiential, content, social, and digital production.
• Strong organizational and time management skills.
• Clear written and verbal communication.
• Ability to manage multiple projects in a fast-paced environment.

Responsibilities

• Support Producers and Project Managers on experiential, content, strategy, social, and digital projects.
• Assist with project scheduling, timelines, and production calendars.
• Coordinate internal teams, freelancers, vendors, and external partners.
• Track project deliverables, assets, and approvals.
• Prepare call sheets, production documents, and status updates.
• Assist with budgets, purchase orders, invoices, and expense tracking.
• Help ensure projects stay on scope, schedule, and budget.
• Support on set or on-site production as needed.
• Maintain clear and consistent communication across teams.

Skills

Organization

Time management

Communication

Multi-project management

Team collaboration

Proactive mindset

Production coordination experience

Agency environment experience

Tools

Google Workspace

Slack

PM platforms

Job description

What You'll Be Doing

• Support Producers and Project Managers on experiential, content, strategy, social, and digital projects

• Assist with project scheduling, timelines, and production calendars

• Help coordinate internal teams, freelancers, vendors, and external partners

• Track project deliverables, assets, and approvals

• Prepare call sheets, production documents, and status updates

• Assist with budgets, purchase orders, invoices, and expense tracking

• Help ensure projects stay on scope, schedule, and budget

• Support on set or on site production as needed

• Maintain clear and consistent communication across teams

What You'll Bring

• 1 to 3 years of experience in production coordination, project coordination, or a related role, ideally within an agency or production environment

• Experience or strong interest in experiential, content, social, and digital production

• Exceptional organizational and time management skills

• Strong attention to detail and follow through

• Clear written and verbal communication skills

• Ability to manage multiple projects at once in a fast paced environment

• Comfortable working with tools such as Google Workspace, Slack, and project management platforms

• A collaborative, proactive, and solutions oriented mindset

Bonus Points!

• Experience supporting live events, activations, or on site productions

• Experience in the hospitality/service industry

• On set experience

• Familiarity with content production workflows including video, photography, and social

• Basic understanding of budgets and production finance

• Experience working with external vendors and freelancers

Additional Info

• Monday - Thursday in office (Fridays are remote optional)

• Flexible time off, including paid vacation and sick days

• Consistent culture and team-building events

• Employee recognition and incentive programs

• Seasonal celebrations and gatherings throughout the year

• Office lunches

• Branded company swag

• Access to industry events, learning opportunities, and non-profit outreaches

• Dog-friendly offices

• Unlimited coffee, drinks, and snacks

• Flex work and travel options

• Comprehensive extended health benefits

• 401k matching