PROCUREMENT CLERK

Oceanda HR; Alberta; On-site; CAD 50,000 - 70,000; Full time

Job summary

A purchasing firm in Alberta is seeking a detail-oriented individual to handle purchasing responsibilities. You will prepare purchase orders, manage supplier communication, and ensure inventory accuracy. A strong understanding of purchasing practices and supplier relations is essential for success in this role.

Responsibilities

• Prepare purchase orders and send copies to suppliers.
• Determine if inventory quantities are sufficient.
• Respond to customer and supplier inquiries.
• Perform buying duties when necessary.
• Contact suppliers to schedule or expedite deliveries.
• Review requisition orders for accuracy.
• Prepare and maintain purchasing files and reports.
• Compare prices and delivery dates among suppliers.
• Track the status of requisitions and orders.
• Calculate costs of orders.
• Check shipments when they arrive.
• Approve bills for payment.
• Locate suppliers and interview them.
• Maintain knowledge of organizational purchasing rules.
• Monitor in-house inventory movement.

Job description

Responsibilities

• Prepare purchase orders and send copies to suppliers and to departments originating requests.
• Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
• Respond to customer and supplier inquiries about order status, changes, or cancellations.
• Perform buying duties when necessary.
• Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
• Review requisition orders in order to verify accuracy, terminology, and specifications.
• Prepare, maintain, and review purchasing files, reports and price lists.
• Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
• Track the status of requisitions, contracts, and orders.
• Calculate costs of orders, and charge or forward invoices to appropriate accounts.
• Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
• Compare suppliers' bills with bids and purchase orders in order to verify accuracy.
• Approve bills for payment.
• Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.
• Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors.
• Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes.