Primary Care Clinic Administrative Coordinator

Kenora Chiefs; Northwestern Ontario; On-site; CAD 54,000 - 66,000; Full time

Job summary

Kenora Chiefs Advisory (KCA) seeks an Administrative Clinic Assistant, Primary Care, to provide comprehensive administrative support to the Primary Care and Pediatric teams. This on-site role coordinates referrals, maintains patient records, and manages schedules across clinics and rural communities.

Reporting to the Nursing Manager, you will assist with EMR scheduling, chart updates, and coordination among care teams.

Qualifications

• Diploma or certificate in Office or Health Administration, or equivalent combination of education and experience.
• Minimum two years of administrative experience in a healthcare or clinical environment.
• Proficient in EMR systems (PS Suite) and referral platforms (Novari, OCEAN).
• Strong organizational, communication, and multitasking skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Calendar).
• Knowledge of healthcare operations and clinical workflow preferred.

Responsibilities

• Provide direct non-clinical administrative support to Rural Generalist physicians as directed.
• Be available in community, as assigned, to complete administrative tasks supporting physician workflow.
• Review, process, and track incoming referrals through Novari and OCEAN; follow up on incomplete referrals.
• Create and activate patient charts; reconcile data between Novari and PS Suite to ensure no missed follow-ups.
• Maintain tracking systems for referrals, pending investigations, follow-ups, and documentation.
• Assist with EMR schedule management, appointment entry, and booking follow-up appointments as directed.

Skills

Organizational skills

Communication

Multitasking

Education

Diploma or Certificate in Health Administration

Tools

PS Suite

Novari

OCEAN

Microsoft Office

Job description

Kenora Chiefs Advisory (KCA) seeks an Administrative Clinic Assistant, Primary Care, to provide comprehensive administrative support to the Primary Care and Pediatric teams. This on-site role coordinates referrals, maintains patient records, and manages schedules across clinics and rural communities.

Reporting to the Nursing Manager, you will assist with EMR scheduling, chart updates, and coordination among care teams.