Practicum Programs Admin Assistant

McGill University; Golden Horseshoe; On-site; CAD 28,000 - 40,000; Part time

Benefits offered by this job

AMUSE collective agreement

Job summary

McGill University is seeking a part-time Administrative Support role to set up and test MS Forms for practicum submissions, manage project folders, and handle communications with students and site supervisors. The position starts 2026-09-07 and ends 2026-11-27, with an 8-hour workweek and an hourly salary of 25.00 CAD.

English proficiency is required, and the role is covered by the AMUSE collective agreement.

Qualifications

• High School Diploma required.
• 2 years related experience preferred.
• Proficiency with MS Forms.

Responsibilities

• Set up and test MS Forms for site supervisors to submit practicum sites and for students to submit practicum applications
• Create and maintain folders for projects and applications
• Download, review, and distribute application and site materials
• Organize and attend practicum information session
• Correspond with students and external organization site supervisors
• Monitor responses, send follow ups
• Maintain master tracking spreadsheet of placements
• Maintain and update SIS practicum website with summary tables of sites, supervisors, areas and posting forms
• Liaise with the Academic Practicum Coordinator and the Administrative Student Affairs Coordinator as necessary to resolve problems

Skills

MS Forms

Education

High School Diploma

2 Years Related Experience

Job description

McGill University is seeking a part-time Administrative Support role to set up and test MS Forms for practicum submissions, manage project folders, and handle communications with students and site supervisors. The position starts 2026-09-07 and ends 2026-11-27, with an 8-hour workweek and an hourly salary of 25.00 CAD.

English proficiency is required, and the role is covered by the AMUSE collective agreement.