Office Assistant C

McGill University; Golden Horseshoe; On-site; CAD 28,000 - 40,000; Part time

Benefits offered by this job

AMUSE collective agreement

Job summary

McGill University is seeking a part-time Administrative Support role to set up and test MS Forms for practicum submissions, manage project folders, and handle communications with students and site supervisors. The position starts 2026-09-07 and ends 2026-11-27, with an 8-hour workweek and an hourly salary of 25.00 CAD.

English proficiency is required, and the role is covered by the AMUSE collective agreement.

Qualifications

• High School Diploma required.
• 2 years related experience preferred.
• Proficiency with MS Forms.

Responsibilities

• Set up and test MS Forms for site supervisors to submit practicum sites and for students to submit practicum applications
• Create and maintain folders for projects and applications
• Download, review, and distribute application and site materials
• Organize and attend practicum information session
• Correspond with students and external organization site supervisors
• Monitor responses, send follow ups
• Maintain master tracking spreadsheet of placements
• Maintain and update SIS practicum website with summary tables of sites, supervisors, areas and posting forms
• Liaise with the Academic Practicum Coordinator and the Administrative Student Affairs Coordinator as necessary to resolve problems

Skills

MS Forms

Education

High School Diploma

2 Years Related Experience

Job description

Hiring Unit: ASC 5 Peel 3661

Position Summary

Set up and test MS Forms for site supervisors to submit practicum sites and for students to submit practicum applications

• Create and maintain folders for projects and applications
• Download, review, and distribute application and site materials
• Organize and attend practicum information session
• Correspond with students and external organization site supervisors
• Monitor responses, send follow ups
• Maintain master tracking spreadsheet of placements
• Maintain and update SIS practicum website with summary tables of sites, supervisors, areas and posting forms
• Liaise with the Academic Practicum Coordinator and the Administrative Student Affairs Coordinator as necessary to resolve problems

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 3 on a scale of 0-4. For a definition of our language proficiency levels, please click here.

Minimum Education and Experience: High School Diploma 2 Years Related Experience

Hourly Salary: (AMUSE C) $25.00

Estimated Number of Work Hours per Week: 8 (Part time)

Position Start Date: 2026-09-07

Position End Date: 2026-11-27

Deadline to Apply: 2026-09-03

This position is covered by the AMUSE collective agreement.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities.

McGill implements an employment equity program and encourages members of designated groups to self-identify.

Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].

Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future.

McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer.

Grandescunt Aucta Labore. By work, all things increase and grow. Find a sense of purpose. Develop your future. Join us today.