Portfolio Implementation Coordinator, Capital Support Services (Technologist II)

York Region (The Regional Municipality of York); Newmarket; Hybrid; CAD 102,000 - 111,000; Full time

Benefits offered by this job

OMERS Pension

Benefits & Wellness

Inclusion & Diversity

Job summary

York Region is seeking a skilled project/portfolio coordinator to support the Capital Delivery portfolio within Public Works. You will manage the project portfolio system, prepare quarterly reports, and help develop delivery methodologies and templates. Hybrid work is available in Newmarket, Ontario.

Qualified candidates have a Community College Diploma and at least 3 years in project management for utilities or similar infrastructure, with strong MS Office and PM software experience.

Qualifications

• Completion of a Community College Diploma or approved equivalent.
• Minimum 3 years PM/portfolio experience for infrastructure projects.
• Experience with SharePoint, MS Project or similar PM software.

Responsibilities

• Operate and maintain the project portfolio management application.
• Coordinate capital program reporting to stakeholders.
• Develop and maintain project delivery methodologies and templates.
• Support capital program gate reviews and forecasting.
• Prepare capital program delivery reports for internal and external stakeholders.
• Assist with budgeting alignment to the 10-year capital plan.

Skills

Analytical skills

Interpersonal skills

Time management

Multitasking

Collaboration

Travel ability

Education

Community college diploma

Equivalent education/experience

Tools

SharePoint

MS Project

Job description

Job Title

Status

Permanent Full-Time

Temporary - Approximate length of assignment, in months

Type of Position

an Addition to Staff

Start Date

immediate

Per hour

Salary Grade

$52.42 - $56.98

Department

York Region -> Public Works -> Capital Delivery (W/WW)

Location

17250 Yonge Street, - Newmarket, ON L3Y 6Z1 CA (Primary)
Hybrid work opportunities may apply - CA

Job Description (E)

ABOUT US

Almost 1.3 million residents call York Region home, making it one of the largest regions in Canada – and the fastest growing with a population that’s expected to grow to more than 2 million by 2051. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people.Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER

• Defined Benefit Pension Program- With the Ontario Municipal Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.
• Benefits and Wellness- Employees and their loved ones have access to a comprehensive employer-paid benefits plan that includes extended health, dental and life insurance, access to a 24/7 Employee and Family Assistance Programand corporate discounts and purchase plans for day-to-day products and services.
• Inclusive and Diverse Workforce- We’re committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.

ABOUT THE ROLE

Reporting to the Program Manager Delivery Performancethis position is responsible for maintaining the implementation of the Capital Support Services,Water and Wastewaterproject portfolio management application. Assists with continuous improvement of project and program delivery methodologies, program development and business planning activities. Prepares reports, coordinates capital program delivery compliance activities, and provides project management support for Capital Support Services,Water and Wastewater led projects.

WHAT YOU'LL BE DOING

• Operates and maintains the project portfolio management application, including site content, administration, user access and provides user training and support.
• Works with internal resources and vendors to resolve system performance and functionality such as site set-up, access, troubleshooting, and customization.
• Prepares and issues quarterly reports on the project portfolio management application.
• Assists in the development and maintenance of departmental project and program delivery methodologies such as charters, scoping, schedules, cost estimating,templates, checklists, standard operating procedures, process maps, meeting templates, contact lists, and project management files.
• Provides project management and coordination support.
• Develops and coordinates the loading and customization of project and portfolio schedules.
• Coordinates the initial development of project schedules for phases of project and program delivery.
• Prepares and distributes regular capital program deliveryreports to internal and external stakeholders.
• Assists with peer review of capital portfolio estimates and participates in peer review meetings.
• Supports business planning by analyzing project portfolios to help develop accurate forecasts, inform capital budget planning, and ensure alignment with the 10-year capital plan.
• Coordinates and leads minor capital program gate review meetings with project delivery teams.
• Prepares capital portfolio delivery lessons learned reports for management.

WHAT WE'RE LOOKING FOR

• Successful completion of a Community College Diploma or approved equivalent combination of education and experience.
• Minimum three (3) years demonstrated experience performing project and/or portfolio management and/or project coordination activities for community servicing infrastructure (utilities, roads, water or wastewater).
• Demonstrated work experience with SharePoint, MS Project or other similar web page portals and project/portfolio management software solutions.
• Knowledge of municipal infrastructure projects, construction delivery and asset management practices.
• Analytical skills to evaluate system and business process performance
• Advanced skills in virtual platforms and MS Office Suite including the use of virtual platforms, report development software and business intelligence tools.
• Ability to demonstrate the Region’s core competencies.
• Strong interpersonal skills and ability to connect with a range of internal and external partners while focusing on fostering collaborative work relationships.
• Strong ability to develop relationships and work in a welcoming and inclusive environment, where diversity is celebrated and where everyone can develop to their full potential.
• Ability to manage multiple tasks to meet time sensitive deadlines.
• Ability to travel to offsite locations in a timely and efficient manner, as required.
• Ability to work outside regular business hours, as required.

Scheduled Weekly Hours

37.5

Scheduled Shifts

8:30am - 4:30pm

Operational Hours

Close Date

September 23, 2026

# of Hires Needed

1

Union

CUPE Local 4900

All employment opportunities are recorded on a 24-Hour Career Line and may be accessed by calling 1-877-464-9675 ext. 75508. We thank all candidates for their interest; however, only those selected for an interview will be contacted. Please be advised, York Region uses email as the primary means of communication with candidates and does not use AI technology in any part of the recruitment process. Please ensure your email address is up to date, checked frequently (including your spam folder), and accepts messages from unknown users.

York Region is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. We respect, encourage and celebrate our diversity, aiming to build a qualified workforce that reflects the population we serve. Should you require an accommodation under the Human Rights Code during the recruitment and selection process, including accessible formats and communication supports, please email [e-mail] or call 1-877-464-9675 extension 75506. Accommodations for applicants with disabilities are available upon request during recruitment processes and throughout employment.