Personal Assistant

NHS National Services Scotland; Saskatoon; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established healthcare organization seeks an experienced personal assistant to support the General Manager and Clinical Service Manager. This role involves managing diaries, coordinating meetings, and maintaining accurate records, ensuring smooth operations within the team. If you are organized, detail-oriented, and enjoy a dynamic work environment, this position offers a great opportunity to make a significant impact in a vital sector. Join a diverse workforce committed to providing exceptional healthcare services and become part of a supportive community that values your contributions.

Qualifications

• Experience in managing diaries and coordinating meetings.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage and maintain GM & CSM diaries efficiently.
• Attend meetings and accurately record action points.
• Coordinate and reserve meeting accommodations as needed.

Skills

Diary Management

Minute Taking

Meeting Coordination

Record Keeping

Action Plan Follow-up

Education

High School Diploma

Administrative Certification

Tools

SSTS

Rotawatch

Job description

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

Position: Experienced and motivated personal assistant required for General Manager & Clinical Service Manager. The duties will include:

1. Manage and maintain GM & CSM diaries.
2. Attend and minute action points at a substantial number of meetings within OPSS & sometimes external partners.
3. Offer availability to appoint meetings and coordinate, reserving meeting accommodation as required.
4. Maintain SSTS for Management roster.
5. Maintain accurate records of complaints for service & attend weekly meetings.
6. Follow up Action Plans once generated on the issue of Final Responses to ensure these are captured for record purposes.
7. Generate invites to Study sessions for Stroke Education & capture nominations for Register.
8. Maintain accurate distribution lists for all contact meeting groups.
9. Cover for PA colleagues on leave.
10. Assist with Consultants’ On Call rota amendments & uploading to Rotawatch when required.
11. Any other duties as instructed by GM / CSM.

Informal Contact: Alisha Cairns, Interim Admin Manager on 0141 211 3262 or [e-mail]

Details on how to contact the Recruitment Service can be found within the Candidate Information Packs.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.