Personal Assistant

NHS Ayrshire & Arran; Saskatoon; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading healthcare organization is seeking a full-time Personal Assistant to support Lead Nurses. The role involves high-level administrative tasks, diary management, and coordination of departmental projects. Ideal candidates will have strong organizational and communication skills, and proficiency in MS Office Suite.

Qualifications

• Proven experience as a Personal Assistant or similar role.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Provide high-level administrative support to the Lead Nurses.
• Manage and coordinate diaries, appointments, and meetings.
• Prepare and organise relevant documentation and reports.

Skills

Organisational skills

Communication

Interpersonal abilities

Tools

MS Office Suite

Job description

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

We have an exciting opportunity for a secondment until 31st March 2026 for a Band 4, Personal Assistant to the Lead Nurses. This is full time 37 hours per week. The shift pattern to be agreed. This will be based at the Queen Elizabeth University Hospital.

Key Responsibilities

• Provide high-level administrative support to the Lead Nurses in General Medicine
• Manage and coordinate diaries, appointments, and meetings for the Lead Nurses
• Prepare and organise relevant documentation, reports, databases (NMC), SSTS & eESS
• Act as a liaison between the Lead Nurses and internal/external stakeholders
• Assist in the coordination of departmental projects and initiatives
• Maintain confidentiality and handle sensitive information with discretion
• Handle communication and correspondence on behalf of the Lead Nurses
  
  

Qualifications

• Proven experience as a Personal Assistant or similar role
• Strong organisational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficient in MS Office Suite and other relevant software
• Ability to work independently and collaboratively in a fast-paced environment
  
  

Please Refer To The Job Description For Further Information.

Due to the anticipated response to this post it may close before the closing date noted on the advert therefore once you start your application form please complete it immediately.

Informal Contact: Sam Doonan, Service Support Manager at [e-mail] or 0141 452 3101.

Details on how to contact the Recruitment Service can be found within the Candidate Information Packs

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognisingmilitary skills, experience and qualifications during the recruitment and selection process.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

For application portal/log-in issues, please contact Jobtrain support hub in the first instance.