Personal Assistant

Rise People; Calgary; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading company in Calgary is looking for a proactive and organized Personal Assistant to support the CFO and President. This in-person role involves managing personal and business schedules, travel arrangements, and event planning, ensuring a seamless operational flow in a dynamic environment. The ideal candidate will have 2-3 years of experience, strong problem-solving skills, and the ability to handle various tasks efficiently. Opportunities for professional growth and a collaborative work atmosphere await.

Benefits

Health Spending Account

RRSP match

Casual dress code

Company events

Opportunities for personal growth

Qualifications

• 2-3 years of experience in a similar role.
• Fluency in Spanish is a plus.
• A valid Class 5 driver’s license is required.

Responsibilities

• Assist with travel planning and manage personal errands for the CFO and President.
• Organize and manage calendars, scheduling meetings and handling logistics.
• Manage personal properties and provide event planning support.

Skills

Attention to detail

Communication

Problem solving

Adaptability

Multitasking

Job description

Douglas Homes is a recognized leader in home building across Airdrie, Cochrane, Chestermere, and Calgary. As we continue to grow, we are excited to offer an excellent opportunity for a highly organized and people-focused Personal Assistant to join our dynamic team. If you are proactive, adaptable, and thrive in a fast-paced environment, we want to hear from you!

Job Summary:

As the Personal Assistant, you will play a key role in assisting the CFO/President with a variety of personal, administrative, and property management tasks. Your responsibilities will include travel planning, calendar organization, event coordination, and much more. Your proactive support will help ensure tasks are completed efficiently and deadlines are met. You will work closely with the leadership team in a professional, fast-paced environment.

What You Will Do:

Manage personal errands for the CFO and President as needed.

Assist with travel planning and research, including handling changes to itineraries, visa documents, and logistical disruptions.

Organize and manage personal and business calendars, scheduling meetings and appointments.

Handle returns, shop for travel-related items, and assist with various purchases.

Provide logistical support, including vehicle transport to/from the airport or personal residence.

Must be comfortable handling the CFO’s Border Collie as required, including daycare drop-offs and pick-ups.

Support event planning for personal events and functions.

Manage and assist with the maintenance and upkeep of personal properties.

Provide property management support (for personal properties) by responding to inquiries, managing rental payments, and overseeing guest relations.

Experience & Knowledge Requirements:

2-3 years of experience in a similar role.

Strong attention to detail with the ability to handle administrative tasks accurately.

Clear and concise verbal and written communication skills.

Ability to anticipate needs and take initiative without constant supervision.

High adaptability and resourcefulness, particularly when plans change.

Proven multitasking abilities to handle various responsibilities simultaneously.

Problem solving and lateral thinking.

A valid Class 5 driver’s license and confidence in driving luxury vehicles are required.

Having your own vehicle would be an asset.

Fluency in Spanish is a plus, though not mandatory.

What's in It for You:

A friendly, collaborative working environment.

Opportunities for personal and professional growth.

Casual dress code.

Company events and a strong sense of community.

Health Spending Account.

RRSP match.

Schedule:

Monday – Thursday: 8:00 AM – 5:00 PM

Friday: 8:00 AM – 2:00 PM

Flexibility required for occasional after-hours work and weekend work.

Location:
This is an in-person position located at the Douglas Homes office in Calgary.