Permanent On-Site Office & Payroll Specialist

Altis Technology; Ottawa; On-site; CAD 52,000 - 70,000; Full time

Benefits offered by this job

Permanent position

Training on company processes

Job summary

Altis Technology in Ottawa's Gloucester area is seeking an Office and Payroll Specialist to coordinate daily operations, support payroll administration, and ensure key processes stay on track. The role reports to the Director of Operations and offers a stable, permanent, full-time position.

You’ll manage office logistics, process invoices, enter payroll data, and help with onboarding and HR records while maintaining confidentiality and accuracy in a fast-paced environment.

Qualifications

• 35 years of office administration experience.
• Experience processing invoices, reconciling credit cards, and supporting financial administration.
• Strong Excel skills and Microsoft Office experience.
• Experience with payroll, benefits administration, Sage 50, or Dayforce is an asset.

Responsibilities

• Oversee daily office operations including supplies, equipment, vendors, inventories, renewals.
• Process invoices, prepare payments for authorization, reconcile corporate credit cards.
• Collect and enter approved payroll information, maintain vacation and time-off records, support payroll reviews.
• Coordinate employee onboarding and confidential personnel and benefits records.
• Maintain corporate and insurance documentation, monitor deadlines, support compliance administration.
• Organize meetings, travel, staff events, and meeting minutes; maintain filing/records management.
• Provide reception coverage and support annual audits, lender communications, and special projects.

Skills

Office administration

Payroll administration

Excel

Discretion

Education

Office administration or bookkeeping education

Tools

Sage 50

Dayforce

Microsoft Excel

Job description

Altis Technology in Ottawa's Gloucester area is seeking an Office and Payroll Specialist to coordinate daily operations, support payroll administration, and ensure key processes stay on track. The role reports to the Director of Operations and offers a stable, permanent, full-time position.

You’ll manage office logistics, process invoices, enter payroll data, and help with onboarding and HR records while maintaining confidentiality and accuracy in a fast-paced environment.