Office & Payroll Specialist

Altis; Ottawa; On-site; CAD 52,000 - 70,000; Full time

Benefits offered by this job

Permanent position

Training on company processes

Job summary

Altis Technology in Ottawa's Gloucester area is seeking an Office and Payroll Specialist to coordinate daily operations, support payroll administration, and ensure key processes stay on track. The role reports to the Director of Operations and offers a stable, permanent, full-time position.

You’ll manage office logistics, process invoices, enter payroll data, and help with onboarding and HR records while maintaining confidentiality and accuracy in a fast-paced environment.

Qualifications

• 35 years of office administration experience.
• Experience processing invoices, reconciling credit cards, and supporting financial administration.
• Strong Excel skills and Microsoft Office experience.
• Experience with payroll, benefits administration, Sage 50, or Dayforce is an asset.

Responsibilities

• Oversee daily office operations including supplies, equipment, vendors, inventories, renewals.
• Process invoices, prepare payments for authorization, reconcile corporate credit cards.
• Collect and enter approved payroll information, maintain vacation and time-off records, support payroll reviews.
• Coordinate employee onboarding and confidential personnel and benefits records.
• Maintain corporate and insurance documentation, monitor deadlines, support compliance administration.
• Organize meetings, travel, staff events, and meeting minutes; maintain filing/records management.
• Provide reception coverage and support annual audits, lender communications, and special projects.

Skills

Office administration

Payroll administration

Excel

Discretion

Education

Office administration or bookkeeping education

Tools

Sage 50

Dayforce

Microsoft Excel

Job description

Location: Gloucester, Ottawa, ON (On-site) Language: Strong written and verbal English communication skills Employment Type: Permanent, Full-time

About the Opportunity

Are you an organized, detail-oriented professional who enjoys keeping office operations running smoothly while supporting the people behind the business? We're looking for an Office and Payroll Specialist to join an established organization in Ottawa's Gloucester area, where you'll play an important role in coordinating daily operations, supporting payroll administration, and ensuring key processes stay on track.

Working closely with the Director of Operations, you'll be a trusted resource for employees and leadership alike. This opportunity is ideal for someone who takes pride in being dependable, enjoys variety in their day, and brings a thoughtful, hands-on approach to their work.

What's In It for You

• A stable, permanent opportunity with a collaborative, supportive team
• A varied role offering exposure to office operations, payroll, finance, and HR administration
• The opportunity to build strong working relationships and contribute to day-to-day business success
• Training on company-specific processes and systems

Your Responsibilities

• You'll oversee daily office operations, including supplies, equipment maintenance, vendors, inventories, subscriptions, and renewals.
• You'll process approved invoices, prepare payments for authorization, and reconcile corporate credit cards.
• You'll collect and enter approved payroll information, maintain vacation and time-off records, and support payroll reviews.
• You'll coordinate employee onboarding and maintain confidential personnel and benefits records.
• You'll maintain corporate and insurance documentation, monitor deadlines, and support compliance-related administration.
• You'll organize meetings, travel, staff events, and meeting minutes while maintaining filing and records-management procedures.
• You'll provide reception coverage and support annual audits, lender communications, and special administrative projects.

Skills and Qualifications

• 35 years of office administration experience, including coordinating daily operations.
• Experience processing invoices, reconciling credit cards, and supporting financial administration.
• Strong Microsoft Office skills, particularly Excel.
• Excellent organizational skills, discretion, sound judgment, and attention to detail.
• Experience with payroll, benefits administration, Sage 50, or Dayforce is considered an asset.
• Education in office administration or bookkeeping, or equivalent experience.
• Ability to manage competing priorities while following established procedures.

Note from the Hiring Manager

"We're looking for someone who enjoys being the person others can count on. Someone who's organized, detail-oriented, and comfortable balancing a variety of responsibilities while helping the team stay on track."

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment.

We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities.

If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.

Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.