Payroll & Office Admin Coordinator — Growth & Benefits

Employment Professionals Canada; Welland; On-site; CAD 41,000 - 47,000; Full time

Benefits offered by this job

Annual bonus

Full benefits after 90 days

Job summary

Employment Professionals Canada is seeking a Payroll & Office Administration Coordinator to manage day-to-day payroll, financials, and office functions. You will coordinate payroll, A/P and A/R, invoicing, and work with external accountants and IT providers to keep records accurate and compliant.

The role emphasizes organization, confidentiality, and proactive problem-solving, with chances to support vendor management and employee administration. Weekdays, 8am–4pm, CAD hourly wage offered.

Qualifications

• 3+ years of payroll, bookkeeping, accounting administration, or similar experience
• Payroll/accounting designation or formal training
• Hands-on payroll processing and remittances experience
• Experience with full-cycle payroll and payroll remittances
• Strong understanding of accounts payable/receivable
• Experience with WSIB, HST/GST, source deductions, and other remittances
• Experience coordinating employee benefits and corporate insurance
• Experience with Sage or QuickBooks or similar accounting software
• Strong attention to detail and accuracy in payroll/financial records
• Excellent organizational and time-management skills, with multi-deadline capability
• Strong written and verbal communication skills
• Proficiency with Microsoft Excel, Microsoft 365, email and cloud systems
• Confidential handling of employee and financial data
• Comfortable working with external accountants, IT, insurance providers, and partners

Responsibilities

• Payroll coordination, remittances, and data submission
• Accounts payable and accounts receivable management
• Process invoices and payments; financial reporting
• Prepare financial documentation for external accountants
• Year-end documentation preparation for accountants
• Coordinate office operations and vendor relationships
• Maintain organized records and digital filing systems
• Support insurance documentation and compliance tracking
• Assist with WSIB, GST/HST remittances
• Support team engagement activities and internal communications

Skills

Payroll processing

Accounts payable/receivable

Financial administration

Microsoft Excel

Microsoft 365

Education

Payroll/accounting designation or formal training

Tools

Sage

QuickBooks

Excel

SharePoint / OneDrive

Job description

Employment Professionals Canada is seeking a Payroll & Office Administration Coordinator to manage day-to-day payroll, financials, and office functions. You will coordinate payroll, A/P and A/R, invoicing, and work with external accountants and IT providers to keep records accurate and compliant.

The role emphasizes organization, confidentiality, and proactive problem-solving, with chances to support vendor management and employee administration. Weekdays, 8am–4pm, CAD hourly wage offered.