Permanent Full-Time Confidential Executive Assistant

Canadian Association of Labour Media; Saskatoon; On-site; CAD 76,000 - 102,000; Full time

Job summary

The Service Employees International Union (SEIU-West) in Saskatoon is seeking a Permanent Full-Time Confidential Executive Assistant to provide comprehensive administrative support to the in-house legal team and leadership, including the President, Vice President, Treasurer, Directors, HR/LR, and Strategic Communications Manager.

The role requires discretion, exceptional organization, and ability to manage sensitive information in a fast-paced environment.

Qualifications

• Post secondary office administration certification with specialized legal focus.
• A minimum of three years’ experience working in executive or legal administrative support, or equivalent legal experience.
• Proficiency in Microsoft Office Suite and document management systems.

Responsibilities

• Manage calendars for the President, Vice President and Treasurer.
• Coordinate travel arrangements and meeting logistics.
• Assist in-house legal counsel with scheduling, filing, calendar and email management, and projects.
• Confidentially assist HR/LR with documentation and confidential records.
• Prepare agendas and minutes; coordinate inter-departmental communications and other confidential admin tasks.

Skills

Executive support

Legal administrative support

MS Office

Document management

Education

Office administration certification (legal focus)

Tools

Microsoft Office Suite

Document management systems

Job description

Permanent Full-Time Confidential Executive Assistant

The Service Employees International Union (SEIU) is the largest and fastest growing in North America with over 2.1 million members. SEIU-West is the second largest SEIU Local in Canada, and represents more than 13,000 working people in the province of Saskatchewan. They work in health care, education, municipalities, community-based organizations, retirement homes and other sectors.

Department: Out-of-Scope (based in Saskatoon)

Status: Permanent Full Time

Scope of Hours: The hours of work are Monday to Friday with occasional evenings and weekends. Full time employees work one-hundred-twelve (112) hours within a three (3) week period with an unpaid day of rest scheduled each three (3) week period. This follows a five-five-four (5-5-4) schedule.

Salary information: $89,000 per year to start

Essential Nature of the Work: The Confidential Executive Assistant provides comprehensive administration and coordinated support to the in-house legal team and out-of-scope leadership, including the President, Vice President, Treasurer, Directors, Employment Relations Manager, and Strategic Communications Manager. This role requires exceptional discretion, organizational skills, and the ability to manage sensitive information in a fast-paced environment.

Typical Duties: Providing confidential administrative assistance to the President, Vice President, and Treasurer, including but not limited to calendar management, travel arrangements, and meeting coordination. Assisting in-house legal counsel with scheduling, document preparation, filing, calendar and email management, and projects as assigned. Confidentially assisting the Employment Relations Manager with documentation in relation to all things HR/LR. Assisting in the maintenance of confidential records as well as organizational policies, in addition to performing other confidential process-driven work. Performing other administrative duties as assigned, including but not limited to assisting at conferences, conventions and summits; prepare agendas and minutes; coordinate inter-departmental and external communications; manage incoming correspondence and prioritize tasks; other administrative projects that fall outside the scope of duties of the in-scope Administrative Assistant.

Qualifications and Experience: Post secondary office administration certification with specialized legal focus. A minimum of three years’ experience working in executive or legal administrative support, or equivalent legal experience. Proficiency in Microsoft Office Suite and document management systems.

Terms and conditions of employment, including salary, are governed by the applicable collective agreement. Please apply no later than 5:00 p.m. Monday, August 31, 2026 to:

Angela Hosni, Employment Relations Manager, SEIU-West
#200 - 747 46th Street West. Saskatoon, SK S7L 6A1
E-mail: [e-mail]