Permanent

Altis Technology; Vancouver; Hybrid; CAD 52,000 - 76,000; Full time

Benefits offered by this job

Group insurance

Wellness allowance

Cell data stipend

Vacation + holidays

Early Friday finish

Hybrid work

Job summary

Altis Technology in Vancouver, BC, is seeking an Executive Assistant to support a Director of Philanthropy at a mission-driven nonprofit. You will partner to bring structure and momentum to fundraising across Western Canada, while managing schedules and donor communications.

Based in a small Vancouver office with a hybrid schedule, you will collaborate with teams nationwide, juggle priorities, and help plan donor events, travel and CRM data across time zones.

Qualifications

• Minimum 3+ years of administrative experience supporting senior leaders.
• Strong organization and prioritization with proactive planning.
• Excellent written and verbal communication with donors.
• CRM experience (Raiser's Edge is a plus).
• Attention to detail and data accuracy.
• Willingness to travel to Calgary occasionally (expenses covered).

Responsibilities

• Manage the Director's day-to-day administrative needs and prioritize competing demands.
• Coordinate donor meetings, reservations, correspondence and follow-ups with a polished, service-oriented approach.
• Prepare fundraising materials and ensure information is ready when needed.
• Maintain accurate donor records, meeting notes and fundraising activity in the CRM.
• Support small donor events across Western Canada (40–50 attendees).
• Provide light project management support across fundraising initiatives and collaborate across time zones.
• Offer additional administrative support as priorities evolve.

Skills

Executive support

Calendar management

Donor relations

Raiser’s Edge CRM

Event coordination

Travel logistics

Education

Bachelor's degree or equivalent

Tools

Raiser's Edge

Job description

Location: Vancouver, BC, Hybrid, in office Monday, Tuesday and Thursday
Office Hours: 9:00 a.m. to 5:00 p.m. PT, with Fridays ending at 3:30 p.m.
Language: Strong written and spoken English communication skills
Background Check Requirement: Successful completion of a background check and two professional reference checks

About the Opportunity

Were hiring an Executive Assistant to support a Director of Philanthropy within a mission-driven non-profit organization. This is a unique opportunity to become a trusted partner to a relationship-focused leader, helping bring structure, organization and momentum to a growing fundraising presence across Western Canada.

Working from a small Vancouver office, youll collaborate closely with colleagues across Canada while supporting donor engagement, fundraising activities and intimate events. Youll thrive here if youre positive, curious and comfortable stepping in when priorities compete, turning a busy day into a clear, manageable plan.

Whats In It for You

• A hybrid schedule with three consistent days in the Vancouver office
• Two weeks of vacation, plus Jewish holidays off
• An early finish at 3:30 p.m. on Fridays
• Group insurance coverage
• A $500 annual wellness allowance
• Up to $75 per month toward cellular data
• A flexible, people-focused environment

Your Responsibilities

• Youll manage the Directors day-to-day administrative needs, helping prioritize competing demands and keep commitments moving forward.
• Youll coordinate donor meetings, reservations, correspondence and follow-ups with a polished, service-oriented approach.
• Youll prepare fundraising materials and ensure information and resources are ready when and where theyre needed.
• Youll maintain accurate donor records, meeting notes and fundraising activity within the organizations CRM.
• Youll support small donor events of approximately 40 to 50 attendees across Western Canada.
• Youll provide light project management support across fundraising initiatives and collaborate with colleagues across multiple time zones.
• Youll provide additional administrative support as needed, adapting to evolving priorities

Skills and Qualifications

• 3+ years of administrative experience required, ideally supporting senior leaders or multiple executives.
• Strong organizational skills with the confidence to bring structure, prioritize tasks and proactively guide next steps.
• Excellent written and verbal communication skills, including confidence interacting professionally with donors and senior stakeholders.
• Strong technical aptitude and the ability to learn new systems quickly, with CRM experience like Raisers Edge systems experience considered an asset.
• High attention to detail and comfort with accurate, consistent data entry.
• A positive, curious and autonomous working style, with a willingness to ask questions and learn.
• Flexibility to attend occasional evening events and travel to Calgary on rare ocassions, with travel expenses covered.

Note from the Hiring Manager

Were looking for someone who can become a true partner in the day-to-day, someone positive, organized and comfortable helping bring clarity when things get busy. You dont need to know everything coming in. Curiosity, initiative and a genuine connection to the work will go a long way.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.