People Operations Admin — HR & Onboarding

Western Community College; Surrey; On-site; CAD 28,000 - 30,000; Full time

Job summary

Western Community College in British Columbia is seeking an HR Administrative Assistant to provide administrative support to the Human Resources Director and ensure smooth HR processes. You will handle records, onboarding coordination, payroll-related tasks, and HR communications.

The role demands strong organization, confidentiality, and excellent communication. It is a fixed-term position with potential extension, with an hourly rate of $20.00–$22.00 and on-site work in Surrey.

Qualifications

• Business/ HR diploma or equivalent/bachelor's degree (preferred).
• One to three years of experience in an administrative or HR support role.

Responsibilities

• Assist in the recruitment and onboarding process by coordinating interviews, conducting pre-employment checks, and preparing offer letters and employment contracts.
• Maintain accurate and up-to-date employee records.
• Coordinate and schedule training sessions, meetings, and other HR-related events.
• Support the benefits administration, including enrollment, changes, and inquiries from employees.
• Assist in the maintenance and administration of HR databases, ensuring data integrity and generating relevant reports.
• Provide guidance and support to employees regarding HR policies and procedures.
• Assist in the submission of the hours for the payroll, including gathering and verifying attendance reports, sick leaves, vacations, and ensuring timely and accurate payroll processing.
• Assist in the preparation of HR-related documentation, such as policies, procedures, and employee handbooks, ensuring compliance with legal requirements and company standards.
• Assist in the preparation and distribution of HR communications, including newsletters, memos, and announcements.
• Assist with offboarding processes, including the collection of company property and updating employee records.
• Handle general HR inquiries and provide exceptional customer service to employees, candidates, and external stakeholders.

Skills

Strong organizational skills

Attention to detail

Communication skills

Confidential data handling

HR knowledge

Education

Bachelor's degree or Diploma in HR/Business

Tools

MS Office

HRIS systems

Job description

Western Community College in British Columbia is seeking an HR Administrative Assistant to provide administrative support to the Human Resources Director and ensure smooth HR processes. You will handle records, onboarding coordination, payroll-related tasks, and HR communications.

The role demands strong organization, confidentiality, and excellent communication. It is a fixed-term position with potential extension, with an hourly rate of $20.00–$22.00 and on-site work in Surrey.