Campus Office Assistant — Front Desk & Admin Support

Western Community College; Surrey; On-site; CAD 25,000 - 28,000; Full time

Benefits offered by this job

Extended health care

Dental Care

Job summary

Western Community College in Surrey Central campus is seeking an Office Administrative Assistant to support front desk and campus operations. You will assist academics, admissions, student services, career services, co-op placement and faculty with clerical tasks and communications.

The role requires customer service experience, strong communication and organizational skills, and proficiency in Microsoft Office.

Qualifications

• Customer service and communication and one to three years’ receptionist and/or customer service experience
• Advanced oral and written communication skills, including presentation, group facilitation and business writing skills
• Excellent organizational skills with ability to multi-task
• Microsoft Office expertise
• Business diploma or equivalent

Responsibilities

• Performs reception and clerical duties including word processing, filing, copying, faxing, processing mail, and collating documents.
• Responsible for maintaining supplies and equipment as required to meet the needs of the instructors, students and administrative staff of the campus
• Answering and directing incoming calls and maintaining the call inquiry log
• Greeting visitors to the campus and directing them to the appropriate area
• Maintaining general security by managing access to the campus facilities and equipment and supplies
• Maintaining internal communication and messages between staff and students
• Maintaining student transcript databases by entering marks and attendance
• Maintaining policies, procedures and up-to-date files
• Keeping supplies adequately stocked
• Monitoring and ordering general office supplies for the campus
• Liaising with external suppliers to coordinate maintenance of general office equipment

Skills

Customer service

Communication

Organizational skills

Flexibility

Microsoft Office

Education

Business diploma or equivalent

Tools

Microsoft Office

Job description

Western Community College in Surrey Central campus is seeking an Office Administrative Assistant to support front desk and campus operations. You will assist academics, admissions, student services, career services, co-op placement and faculty with clerical tasks and communications.

The role requires customer service experience, strong communication and organizational skills, and proficiency in Microsoft Office.