People & Culture Coordinator

Mcmancalgary; Calgary; On-site; CAD 40,000 - 45,000; Part time

Job summary

McMan Calgary & Area is seeking a People & Culture Coordinator (temporary part-time, 24 hours/week through December 2027) to support the employee lifecycle across multiple locations. You will handle onboarding, HRIS data, benefits, payroll support, and recruitment coordination in a not-for-profit setting.

Ideal candidates bring 2+ years in HR coordination, strong attention to detail, and a service-oriented mindset with professional discretion. Collaboration with the P&C team is essential.

Qualifications

• Diploma or Degree in Human Resources, Business Administration, or a related field, or equivalent experience.
• At least two years of experience in an HR/People & Culture coordination or administrative role.
• Experience in not-for-profit, multi-site, or human services environment is an asset.

Responsibilities

• Coordinate onboarding, changes, leaves, and offboarding for employees.
• Prepare and maintain employment agreements and change notices using approved templates.
• Deliver welcoming onboarding experience and benefits enrollment for new hires.
• Support recruitment: post positions, pre-screens, reference checks, interviews.
• Manage benefits enrollments, updates, and terminations; assist payroll reconciliation.
• Maintain confidential HR records across HRIS, payroll, and benefits systems; conduct audits.

Skills

Attention to detail

Discretion

Communication

Interpersonal skills

Service-oriented

Education

HR degree

CPHR asset

Tools

HRIS

Payroll systems

Benefits administration

Job description

People & Culture Coordinator

Temporary Part-Time (24 Hrs/Week – through December 2027)

Internal/External

Meaningful work. Lasting impact.

At McMan Calgary & Area, connection is at our core. Every year, we make a meaningful difference in the lives of more than 5,000 children, youth, adults, and families by providing programs and services that support those with complex needs—including mental health challenges, addictions, homelessness, poverty, and disabilities. We believe in everyone’s deep and infinite worth, and no matter who you are, we will walk alongside you.

Through our work, we rebuild, integrate, and strengthen connections - to self, peers, families, communities, support professionals, and the land - because people need people. Our sense of well-being, identity, and belonging comes from relationships, and healing happens through these connections. Professional supports are there for a season or a reason, not a lifetime, because our goal is to empower individuals and families to thrive independently.

We are seeking a People & Culture Coordinator to join our P&C team and play a key role in delivering a positive, organized, and supportive employee experience for over 130 employees across multiple locations. If you are someone who enjoys working behind the scenes to keep things running smoothly, values accuracy and relationships equally, and is motivated by meaningful work in a people‑centered environment, this role may be a great fit.

ABOUT THE ROLE

As the People & Culture Coordinator, you will be a trusted, central point of contact for employees and managers throughout the employee lifecycle - from onboarding through changes, development, and offboarding. You will provide hands‑on coordination and administrative support across recruitment, onboarding, HR systems, benefits, payroll support, and employee engagement initiatives. This role is well‑suited for someone who is detail‑oriented, approachable, and enjoys contributing to a values‑driven, not‑for‑profit organization.

WHAT YOU’LL BE DOING

Supporting the Employee Lifecycle

• Coordinate all administrative aspects of the employee lifecycle, including onboarding, role or compensation changes, leaves, and offboarding.
• Prepare and maintain employment agreements, change notices, training certificates, and employment confirmation letters using approved templates and processes.

Creating a Positive Onboarding Experience

• Coordinate and deliver a welcoming onboarding experience for new employees, including HR orientation, documentation, and benefits enrollment.
• Act as a key contact for new hires, helping them feel informed, supported, and connected from day one.

Recruitment & Hiring Support

• Support recruitment activities by posting positions, reviewing applications, conducting pre‑screens and reference checks, and coordinating interviews.
• Maintain organized and accurate recruitment records and support inclusive, equitable hiring practices aligned with McMan’s values.

Benefits & Payroll Support

• Administer group benefits enrollments, updates, and terminations, and work with benefit providers to ensure timely and accurate processing.
• Support payroll by reviewing bi‑weekly payroll registers, identifying discrepancies, and preparing documentation to support reconciliation.

HR Systems, Records & Reporting

• Maintain confidential and accurate employee records across HRIS, payroll, and benefits systems.
• Conduct regular audits of electronic and physical files to ensure compliance and data integrity.
• Prepare headcount reports and other HR metrics for leadership and internal teams as requested.

Employee Support & HR Operations

• Respond to employee inquiries related to benefits, policies, and HR processes, escalating more complex matters as needed.
• Support consistent application of workplace policies in a non‑union environment.

Organizational Initiatives

• Provide coordination and administrative support to committees and initiatives such as DEI, Health & Safety, and employee engagement.
• Assist with annual performance review processes, employee surveys, and People & Culture projects.
• Contribute ideas and support continuous improvement of People & Culture processes and tools.

WHAT WE’RE LOOKING FOR

Education & Experience

• Diploma or Degree in Human Resources, Business Administration, or a related field—or an equivalent combination of education and experience.
• At least two years of experience in an HR or People & Culture coordination or administrative role.
• Experience in a not‑for‑profit, multi‑site, or human services environment is an asset.
• CPHR designation (completed or in progress) is considered an asset.

Skills & Strengths

• Strong attention to detail and ability to manage multiple priorities with competing deadlines.
• High level of professionalism and discretion when handling confidential information.
• Clear, compassionate written and verbal communication skills.
• Approachable, service‑oriented mindset with strong interpersonal skills.

Technical Skills

• Proficiency in Microsoft Office (Word, Excel, Outlook); intermediate Excel skills are preferred.
• Experience using HRIS, payroll systems, and benefits administration platforms.
• Comfortable learning new systems and adapting to evolving processes.

Values & Work Style

• Commitment to equity, inclusion, and respectful workplace practices.
• Collaborative, organized, and proactive approach to work.
• Alignment with McMan’s mission and passion for supporting people in meaningful ways.

Why Join McMan?

• Meaningful work in a mission‑driven, not‑for‑profit organization
• Opportunity to make a real impact on employee experience and organizational culture
• Supportive People & Culture team focused on collaboration and continuous improvement
• Exposure to a broad range of HR functions and professional development opportunities

Employee Benefits and Workplace Culture

McMan provides a robust blend of employee benefits, personal days, learning & development, and the opportunity to contribute to the community at large. Access is provided to most benefits within the first month of employment, with a plan that includes health, dental, paramedical services, vision, prescription drug coverage, and an Employee & Family Assistance Program. With paid vacation, a flexible schedule, and personal days, the organization encourages a work life balance.

Our organization is on an active reconciliation journey. Indigenous protocols, Elder guidance, and cultural learning are part of our workplace culture. Indigenous staff are supported through relational supervision and cultural practices.

Equal Opportunity

McMan is committed to equity, diversity and inclusion and recognizes that a diverse staff benefits and enriches the work environment and contributes to organizational excellence. We acknowledge that Indigenous lived experience, community connection, and cultural knowledge are valuable forms of expertise. At McMan, we welcome applications from qualified individuals from diverse backgrounds and encourage Indigenous applicants to share their experiences in ways that feel meaningful to them.

Thank you for applying to McMan. While we appreciate your interest in this role, only applicants selected for an interview will be contacted.

Note - the successful candidate will be required to provide satisfactory background checks including a Police Information check plus relevant work references.

The collection, use, and retention of personal information will be in accordance with McMan privacy policies and practices. By submitting your resume and personal data to McMan and participating in a personal interview, you acknowledge and consent to collecting, using, and disclosing your personal information by McMan to determine your suitability for employment opportunities.

Salary Range: $40,295.40 - $44,772.60 (based on a 0.6 FTE)

Closing Date: October 18, 2026 (or until a suitable candidate is found)