People & Culture Admin Assistant — Part-Time HR Support

YWCA Toronto; Toronto; On-site; CAD 24,000 - 29,000; Part time

Benefits offered by this job

Medical coverage

Vision coverage

Dental coverage

Life Insurance

Long-Term Disability

Pension plan

Vacation days

Sick leave

Paid holidays

Parental leave

Professional development support

Job summary

YWCA Toronto invites applications for a part-time HR Administrative Assistant to support the Senior Manager of Human Resources and Administration. The role covers recruitment, benefits administration, HRIS and reporting, with a focus on confidentiality and accuracy.

You will maintain HR records, post vacancies, prepare hiring documents, and assist with payroll-related processes and monthly workforce reports. The position offers comprehensive benefits and a path within a unionized environment.

Qualifications

• Completion of a community college diploma in human resources or office administration.
• 1-3 years directly related work experience in a human resources environment.
• Intermediate computer skills with strong knowledge of Word and Excel.
• Experience with an HRIS is an asset.
• Detail oriented with a focus on quality and accuracy.
• Ability to manage confidential information and handle sensitive issues.
• Excellent interpersonal and communication skills.
• Excellent organizational and administrative skills.
• Ability to work under pressure in a fast-paced environment.
• Ability to work with a range of people within a multi-cultural unionized environment.
• Ability to work with an anti-oppressive and feminist framework.

Responsibilities

• Provides administrative support to the Senior Manager of Human Resources and Administration, including calendars, meetings, mail handling, and urgent matters.
• Supports Benefits and Compensation related administrative tasks.
• Manages job postings on recruitment platforms, including posting, updating, and circulating vacancies.
• Prepares hiring documents, forms, and employment offers for all staff in accordance with policies and the Collective Agreement.
• Maintains HR filing and administrative systems and personnel records in both hard-copy and electronic formats.
• Enrols, processes changes, and removes employees from benefit and pension plans.
• Prepares and distributes monthly workforce reports, including new-hire, termination, and transfer information.
• Supports the People and Culture Partner and Advisor with WSIB-related records.
• Supports the preparation of HR reports, statistics, and tracking documents.
• Prepares purchase requisitions and submits them to Accounts Payable for payment.

Skills

Interpersonal skills

Communication skills

Organizational skills

Administrative skills

Microsoft Word

Microsoft Excel

Attention to detail

Discretion/confidentiality

Education

Community college diploma in human resources or office administration

Tools

Microsoft Word

Microsoft Excel

HRIS

Job description

YWCA Toronto invites applications for a part-time HR Administrative Assistant to support the Senior Manager of Human Resources and Administration. The role covers recruitment, benefits administration, HRIS and reporting, with a focus on confidentiality and accuracy.

You will maintain HR records, post vacancies, prepare hiring documents, and assist with payroll-related processes and monthly workforce reports. The position offers comprehensive benefits and a path within a unionized environment.