Human Resource Personnel - Administrative Assistant

Future Black Female; St. Catharines; On-site; CAD 25,000 - 36,000; Part time

Job summary

An organization focused on diversity and inclusion is seeking an experienced Admin assistant to support their mission. In this part-time role, the candidate will manage various HR administrative tasks, including recruitment, employee records, and well-being initiatives. Candidates should have a minimum of 2 years' experience in HR and possess strong communication skills. This position is vital for fostering an inclusive workplace where Black women can thrive professionally and personally.

Qualifications

• Minimum of 2 years of experience in human resources or a related field.
• Strong communication and interpersonal skills for effective interaction with employees and management.
• Ability to handle sensitive information with confidentiality.
• Knowledge of HR practices and relevant laws (Ontario Human Rights Code, OHSA, Employment Standards Act).

Responsibilities

• Review company policies and ensure employee understanding.
• Develop onboarding programs for new employees.
• Manage recruitment processes including posting jobs and scheduling interviews.
• Oversee HR administrative tasks and maintain employee records.
• Implement initiatives for employee well-being.
• Monitor attendance, leaves, sick days, and vacations for staff.
• Organize wellness programs and activities supporting employee well-being.
• Assist with additional tasks to support organizational goals.

Skills

Communication skills

Interpersonal skills

Confidentiality

Knowledge of HR legislation

Education

Diploma or degree in Human Resources or related field

Job description

Overview: At Future Black Female, we are committed to fostering diversity, equity, and inclusion in the workplace. As an organization, we champion the advancement and empowerment of Black women. Our mission is to provide support, resources, and opportunities for career growth and leadership development. Through our initiatives, we aim to create a more inclusive and equitable society where Black women thrive professionally and personally. Join us in shaping a future where every Black female’s potential is realized and celebrated.

Position Summary: We are seeking a qualified and experienced Admin assistant to join our organization on a parttime basis (21 hours per week). The successful candidate will play a key role in supporting our mission by overseeing various administrative functions, which may include HR activities.

Key Responsibilities

• Reviewing company policies and procedures, ensuring employees understand them, and providing explanations or clarifications when necessary.
• Developing comprehensive onboarding programs to welcome and integrate new employees into the organization.
• Collaborating with hiring managers to draft accurate job descriptions.
• Managing the recruitment process by posting job vacancies, screening resumes, scheduling interviews, and coordinating candidate assessments.
• Overseeing various HR administrative tasks, such as maintaining employee records and responding to inquiries from employees regarding HR-related matters.
• Monitoring and managing employee attendance records, including tracking leave requests, sick days, and vacation time.
• Implementing initiatives to support employee well-being and mental health, such as organizing wellness programs, seminars, and activities.
• Assisting with additional tasks or projects as needed to support the overall goals and objectives of the organization.

Experience and Qualifications

• Previous experience in human resources or a related field is preferred, with a minimum of 2 years’ experience.
• Strong communication and interpersonal skills are essential for effective communication with employees, management, and external stakeholders.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Knowledge of human resources practices and laws, including familiarity with relevant legislation such as the Ontario Human Rights Code, the Occupational Health and Safety Act, and the Employment Standards Act.
• A diploma or degree in Human Resources or related field is preferred, demonstrating a foundational understanding of HR principles and practices.

How to Apply

Application Process: To apply for this position, please forward your resume and cover letter using the contact form below. For any inquiries, please email [e-mail].