People and Culture Administrative Assistant (Part-Time, Contract)

YWCA Toronto; Toronto; On-site; CAD 24,000 - 29,000; Part time

Benefits offered by this job

Medical coverage

Vision coverage

Dental coverage

Life Insurance

Long-Term Disability

Pension plan

Vacation days

Sick leave

Paid holidays

Parental leave

Professional development support

Job summary

YWCA Toronto invites applications for a part-time HR Administrative Assistant to support the Senior Manager of Human Resources and Administration. The role covers recruitment, benefits administration, HRIS and reporting, with a focus on confidentiality and accuracy.

You will maintain HR records, post vacancies, prepare hiring documents, and assist with payroll-related processes and monthly workforce reports. The position offers comprehensive benefits and a path within a unionized environment.

Qualifications

• Completion of a community college diploma in human resources or office administration.
• 1-3 years directly related work experience in a human resources environment.
• Intermediate computer skills with strong knowledge of Word and Excel.
• Experience with an HRIS is an asset.
• Detail oriented with a focus on quality and accuracy.
• Ability to manage confidential information and handle sensitive issues.
• Excellent interpersonal and communication skills.
• Excellent organizational and administrative skills.
• Ability to work under pressure in a fast-paced environment.
• Ability to work with a range of people within a multi-cultural unionized environment.
• Ability to work with an anti-oppressive and feminist framework.

Responsibilities

• Provides administrative support to the Senior Manager of Human Resources and Administration, including calendars, meetings, mail handling, and urgent matters.
• Supports Benefits and Compensation related administrative tasks.
• Manages job postings on recruitment platforms, including posting, updating, and circulating vacancies.
• Prepares hiring documents, forms, and employment offers for all staff in accordance with policies and the Collective Agreement.
• Maintains HR filing and administrative systems and personnel records in both hard-copy and electronic formats.
• Enrols, processes changes, and removes employees from benefit and pension plans.
• Prepares and distributes monthly workforce reports, including new-hire, termination, and transfer information.
• Supports the People and Culture Partner and Advisor with WSIB-related records.
• Supports the preparation of HR reports, statistics, and tracking documents.
• Prepares purchase requisitions and submits them to Accounts Payable for payment.

Skills

Interpersonal skills

Communication skills

Organizational skills

Administrative skills

Microsoft Word

Microsoft Excel

Attention to detail

Discretion/confidentiality

Education

Community college diploma in human resources or office administration

Tools

Microsoft Word

Microsoft Excel

HRIS

Job description

Employment Type: Part-Time, Contract
Position Status: New Position
Work Hours: 17.5 hours per week
Salary: $52,443, prorated to $26,221 annually (C4), plus comprehensive benefits
Contract Duration: October 1, 2026 to March 31, 2027
Location: 87 Elm Street, Toronto, Ontario M5G 0A8
Application Deadline: Tuesday, September 22, 2026

JOIN OUR TEAM

Join YWCA Toronto, where intersectional feminism, community voices, and social justice drive lasting change. We welcome women and gender diverse people of all identities into a workplace rooted in equity, collaboration, and inclusion.

The Human Resources Administrative Assistant is responsible for providing administrative support to Senior Manager of Human Resources and Administration. This position will also provide administrative support to the Human Resources department in all HR functional areas including recruitment, labour relations, benefits administration, training and development and Human Resources Information Systems (HRIS).

ABOUT YWCA TORONTO

YWCA Toronto is dedicated to improving the lives of women, girls and gender diverse people. Our programs promote equality, economic security and lives free from violence. We help women, youth and gender diverse people flee violence, secure housing, find jobs, establish their voices, enhance skills and develop confidence. We offer a range of housing options, employment and training programs, community support programs, girls' programs and family programs. We also engage in systemic advocacy.

KEY RESPONSIBILITIES

• Provides administrative support to the Senior Manager of Human Resources and Administration, including managing calendars, scheduling meetings, monitoring incoming mail, and prioritizing urgent matters for immediate attention
• Supports Benefits and Compensation related administrative tasks
• Manages job postings on recruitment platforms, including preparing, posting, updating, and circulating vacancies through appropriate recruitment channels
• Prepares hiring documents, forms, and employment offers for all staff in accordance with recruitment policies and procedures and the Collective Agreement, where applicable
• Maintains accurate and up-to-date HR filing and administrative systems and personnel records in both hard-copy and electronic formats
• Enrols, processes changes, and removes employees from benefit plans and pension plans in accordance with eligibility requirements and established procedures
• Prepares and distributes monthly workforce reports, including new-hire, termination, and transfer information
• Supports the People and Culture Partner and Advisor with maintaining WSIB-related records
• Supports the preparation of HR reports, statistics, and tracking documents
• Prepares purchase requisitions and submits them to Accounts Payable for payment

QUALIFICATIONS

• Completion of a community college diploma in human resources or office administration
• 1-3 years directly related work experience in a human resources environment
• Must have intermediate computer skills and a strong knowledge of Microsoft Word and Excel
• Experience working with an HRIS an asset
• Highly detail oriented with a focus on quality and accuracy
• Ability to manage confidential information and deal with sensitive issues
• Excellent interpersonal and communication skills
• Excellent organizational and administrative skills
• Ability to work under pressure in a fast-paced environment
• Ability to work with a range of people within a multi-cultural unionized environment
• Ability to work with an anti-oppressive and feminist framework

WHAT WE OFFER

• Comprehensive Medical, Vision, and Dental Coverage
• Life Insurance and Long-Term Disability Benefit
• Multi-Sector Pension Plan: Employer's contribution of 5.75% and Employee Contribution of 3.25%
• Time off: Starts with 20 Vacation Days, 1.5 Days Per Month Sick Leave, 12 Paid Holidays, Health Promotional Days and 4 Float Days
• Other Benefits: Child Care Benefits, Maternity/Parental Leave Supplementary Employment Benefits, Educational/Sabbatical Leave, and Financial Assistance for Professional Development

Please note: A vulnerable sector police reference check is required by the successful candidate prior to hiring. YWCA Toronto is a unionized workplace. Staff are represented by CUPE Local 2189. This position is not within the Bargaining Unit. Please indicate on your cover letter if you are a YWCA Toronto Bargaining Unit Employee. For YWCA Toronto employees, this position is not secondable.

Posting Date: September 11, 2026

YWCA Toronto transforms lives. As the city’s largest multi-service women's organization, we help women and gender diverse people escape violence, move out of poverty and access safe, affordable housing.

We work tenaciously to break down barriers that hold women and gender diverse people back from achieving equality.

Vaccination Policy: In accordance with YWCA Toronto's COVID-19 Vaccination Policy, all YWCA Toronto employees, students and volunteers are strongly encouraged to obtain all COVID-19 vaccinations and booster doses as recommended by Toronto Public Health.

Please note: A vulnerable sector police reference check is required by the successful candidate before hiring.

YWCA Toronto promotes the principles of anti-oppression and adheres to the tenets of the Ontario Human Rights Code. We encourage applications from women and gender-diverse people of all races, ethnic origins, religions, abilities and sexual orientations.

YWCA Toronto provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted, please advise us if you require any accommodation. While we thank all candidates for their interest, only those selected for an interview will be contacted.

YWCA Toronto may use AI-supported tools to assist with parts of the recruitment process; all hiring decisions are made by people and guided by our commitment to equity and fairness.

YWCA Toronto is a Scent-Sensitive Workplace.