People & Business Operation Coordinator

ABB; Saint-Laurent-de-l'Île-d'Orléans; On-site; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Continuous learning opportunities

Collaborative work environment

Diversity and inclusion initiatives

Job summary

A global leader in automation and electrification is looking for an Office Coordinator in Quebec. The role involves managing schedules, organizing logistics for meetings, and providing administrative support. The ideal candidate should possess a business degree and have 2–4 years of experience in office coordination. Bilingual in French and English, with strong proficiency in Office 365, you will navigate dynamic priorities, supporting leadership and HR initiatives. This position offers growth through continuous learning and meaningful work.

Qualifications

• 2–4 years of experience in office coordination and/or customer service.
• Strong attention to detail and organizational abilities.
• Proactive mindset and ability to adapt to changing priorities.

Responsibilities

• Manage schedules and organize logistics for meetings.
• Coordinate logistics and budget tracking for internal events.
• Provide HR and administrative support.
• Support onboarding and travel arrangements.
• Handle expense reports in Concur.

Skills

Strong collaborative spirit

Excellent written and verbal communication in French and English

Digitally savvy with proficiency in Office 365

Ability to build relationships with executives

Education

College or University degree in Business or related field

Tools

Office 365

Teams

Job description

At ABB, we help industries outrun - leaner and cleaner. Here, progress is an expectation - for you, your team, and the world. As a global market leader, we’ll give you what you need to make it happen. It won’t always be easy, growing takes grit. But at ABB, you’ll never run alone. Run what runs the world.

This Position reports to: Local Division Manager.

Responsibilities

• Manage leadership calendars, schedule complex meetings, organize logistics (decks, catering, materials), and track follow‑up actions.
• Coordinate logistics, budget tracking, and vendor PO management for large internal meetings and events (town halls, kick-offs, leadership sessions).
• Lead employee engagement and recognition initiatives, promoting ABB programs, HSE/wellness activities, and reward/benefits communications.
• Provide HR and administrative support including preparing letters, updating org charts, managing SharePoint content, and distributing internal communications.
• Support onboarding by coordinating IT access, equipment, desk reservations, credit cards/phones, building access, checklist completion, and offboarding tasks.
• Provide first‑level IT support for Office 365/Teams and liaise with IT for escalations, ensuring smooth tech setup for new hires.
• Manage all travel arrangements for PIP Canada (booking, changes/cancellations) and handle travel‑related issue resolution.
• Prepare, submit, and troubleshoot expense reports in Concur and resolve outstanding travel or expense matters.

Required Skills & Competencies

• College or University degree in Business or a related field, with 2–4 years of experience in office coordination and/or customer service; experience supporting management teams or HR partners is an asset.
• Strong collaborative spirit, proactive mindset, and ability to adapt to changing priorities in a complex, matrixed environment.
• Excellent written and verbal communication skills in French and English, with strong attention to detail and organizational abilities.
• Digitally savvy, with strong proficiency in Office 365, Teams, and modern collaboration tools.
• Ability to build relationships and work effectively with C‑level executives, senior leadership, and multiple stakeholders.

Why ABB?

We empower you to take initiative, challenge ideas, and lead with confidence. You’ll grow through meaningful work, continuous learning, and support that’s tailored to your goals. Every idea you share and every action you take contributes to something bigger.

#ABBCareers #RunwithABB #Runwhatrunstheworld

Employment Equity

ABB values the dedication, commitment, and expertise of our employees. As an Employment Equity Employer, we believe in an inclusive and diverse workforce. We are committed to ensuring that our policies and practices align with the Employment Equity Program, aiming for a workforce that is truly representative of the four designated groups:

• Women
• Indigenous peoples
• Members of visible minorities
• Persons with disabilities

ABB is dedicated to providing reasonable accommodation for applicants with disabilities and encourages candidates to self‑identify during the application process.