Receptionist and Administrative Support

ABB; Pointe-Claire; On-site; CAD 36,000 - 48,000; Full time

Job summary

ABB is seeking a dynamic Receptionist and Administrative Support to be the first point of contact at our Pointe-Claire facility. You will greet visitors, manage calls, and provide essential admin support to the Finance Department, including invoicing and data entry.

This 100% on-site role supports our company culture and events across multiple facilities. The ideal candidate is bilingual (English/French) with proven experience in reception or admin roles, and proficient in Microsoft 365

Qualifications

• Bilingual English and French required to support a diverse workforce.
• Relevant experience in reception, administration, customer service, finance support, or similar role.
• Strong proficiency with Microsoft 365, especially Outlook, Word and Excel.

Responsibilities

• Greet visitors and manage a professional reception area.
• Answer calls, route inquiries to the right contacts, and maintain reception spaces.
• Provide admin support to management and finance teams, including data entry and invoicing-related tasks.
• Coordinate office supplies, deliveries, and other admin requirements.
• Support events planning and coordination across facilities.

Skills

Bilingual English/French

Microsoft 365 proficiency

Organizational skills

Customer service mindset

Tools

Outlook

Word

Excel

Microsoft 365

Job description

At ABB, we help industries run leaner and cleaner—and every person here makes that happen. You’ll be empowered to lead, supported to grow, and proud of the impact we create together. Join us and help run what runs the world.

We are looking for a dynamic, welcoming, organized, and proactive individual to join our team as a Receptionist and Administrative Support professional.

This person will be the first point of contact for visitors and will play a key role in ensuring the smooth day-to-day operation of the office. The position also involves providing significant administrative support to the Finance Department, including invoicing, data entry, and accounts payable activities.

Beyond the administrative responsibilities, we are looking for someone who enjoys creating a positive employee experience and who will contribute to our company culture, as well as assist with the planning and coordination of activities across our various facilities.

This is a 100% on-site position, five days per week, at our facility located at 180 Labrosse Avenue, Pointe-Claire.

Reception and Administrative Support

• Greet visitors, customers, suppliers, and employees in a professional and welcoming manner;
• Answer incoming calls and general inquiries, directing them to the appropriate contacts;
• Maintain a professional, welcoming, and organized reception area and common spaces;
• Provide administrative support to various members of the management team;
• Assist with coordinating office supplies, deliveries, and other administrative requirements;
• Perform a variety of administrative tasks based on organizational priorities.

Finance Department Support

• Assist the Finance team with invoicing activities;
• Perform accurate and timely data entry;
• Support the administrative processing of accounts payable;
• Compile, verify, and organize documents and information required for transaction processing;
• Follow up with internal teams and suppliers as required;
• Maintain a high level of accuracy and confidentiality when handling financial information.

Company Culture and Events

• Actively contribute to creating a positive, dynamic, and welcoming work environment;
• Participate in the planning and coordination of activities and events across our facilities;
• Support the organization of employee recognition programs, employee events, and internal initiatives;
• Coordinate various event logistics, including communications, vendors, materials, and other requirements;
• Bring forward new ideas that enhance company culture and employee engagement.

Qualifications and Requirements

• Bilingualism (English and French) is required to support a workforce that includes unilingual English-speaking employees;
• Relevant experience in reception, administration, customer service, finance support, or a similar role;
• Strong proficiency with Microsoft 365, particularly Outlook, Word, and Excel;
• Excellent organizational skills and the ability to effectively manage competing priorities;
• Strong attention to detail and accuracy, particularly for data entry and finance-related tasks;
• A professional, friendly, and service-oriented approach;
• Ability to manage multiple requests simultaneously and adapt quickly to changing priorities;
• Sound judgment and discretion when handling confidential information;
• A dynamic, positive, resourceful, and proactive personality;
• A genuine interest in company culture, employee experience, and event planning;
• Ability to work independently while collaborating effectively with multiple teams;
• Availability to work on-site five days per week at 180 Labrosse Avenue, Pointe-Claire;
• Full professional fluency in both French and English to communicate effectively with a variety of internal and external stakeholders;
• Comfortable working in a fast-paced environment where priorities may change quickly.

Employment Equity & Inclusion Statement (Canada)

ABB values the dedication, commitment, and expertise of all our employees. As an Employment Equity Employer, we are committed to fostering an inclusive and diverse workplace. We actively support the principles of the Employment Equity Act and strive to build a workforce that reflects Canada’s diversity, including:

• Women
• Indigenous Peoples
• Members of visible minorities
• Persons with disabilities

ABB is committed to providing reasonable accommodations to applicants with disabilities. If you require accommodation during any stage of the recruitment process, we encourage you to let us know.