Payroll Supervisor

Vancouver School Board; Vancouver; On-site; CAD 103,000 - 123,000; Full time

Job summary

An established industry player is seeking a highly motivated Payroll Supervisor to join their Employee Services team. This role is pivotal in ensuring smooth payroll operations for a diverse school district, supporting over 50,000 students. The ideal candidate will supervise a dedicated team, manage multiple payroll groups, and ensure compliance with various agreements. With a focus on equity and inclusivity, this position offers a chance to make a significant impact on staff well-being and operational efficiency. Join a forward-thinking organization committed to fostering a supportive environment for all employees.

Benefits

Comprehensive benefits package

Municipal Pension Plan

Vancouver Employee Savings Plan

Extended Health

Dental

Group Life

Long Term Disability

20 Paid Sick Days

20 Paid Vacation Days

Bonus Supplemental Paid Vacation Days

Qualifications

• Minimum seven years payroll processing experience.
• Unionized multiple payroll experience is an asset.

Responsibilities

• Supervise payroll operational staff and conduct performance management.
• Develop and maintain payroll procedures and documentation.
• Create and maintain reports for payroll processing.

Skills

Coaching Skills

Analytical Skills

Problem Solving

Communication Skills

Interpersonal Skills

Microsoft Office

Advanced Excel Skills

Education

Payroll Compliance Practitioner (PCP)

Payroll Leadership Professional (PLP)

Job description

THE ORGANIZATION: VANCOUVER SCHOOL BOARD (SCHOOL DISTRICT 39)

With deep gratitude and respect, we are honoured to be learning and unlearning on the ancestral and unceded lands of the xwməθkwəy̓ əm (Musqueam), Sḵwxwú7mesh Úxwumixw (Squamish Nation) & səlilwətaɬ (Tsleil-Waututh Nation). We embrace Indigenous ways of knowing and learning and work to expand Indigenous perspectives across the curriculum and within our 107 schools and programs, where more than 50,000 students learn and grow.

At VSB, we are proud to provide exceptional learning experiences for students. As a large, urban school district, VSB is one of Canada’s most diverse school systems. Equity and inclusivity are at the forefront of our approach to education. More than 7,700 staff work to create learning environments where every student thrives by prioritizing students’ needs, applying evidence-informed practices and building relationships. VSB’s culture reflects the diversity of our city. Students enrolled in VSB come from varied backgrounds and lived experiences and are encouraged to explore and share their unique selves and gifts.

Our commitment to students goes beyond academics. Students’ overall well-being and sense of belonging are equally important. We strive to build a school system where every student can be their authentic self and succeed throughout their learning journey. In doing this work, we champion equity and accountability by making evidence-based decisions. As a learning organization, humility is our guidepost as we seek to continually improve student outcomes in service to them, their families, and the broader community. For more information about our school district, visit https://www.vsb.bc.ca/.

THE OPPORTUNITY: PAYROLL SUPERVISOR

We are seeking a highly motivated and experienced Payroll Supervisor to join our Employee Services team. Reporting to the Payroll and Benefits Manager, this exempt role is responsible for supervising the unionized Payroll operations team. The VSB processes five distinct pay groups and adheres to fourteen (14) Collective Agreements and three (3) exempt association terms and conditions of employment. There are two semi-monthly pay groups and two bi-weekly pay groups and a third bi-weekly pay group for the period of Summer Learning (July to September).

The Payroll Supervisor works closely with the Benefits Supervisor and the Payroll Specialist as well as Finance team to ensure that pay transactions are charged to the correct general ledger accounts.

This position is 100% in-person/in-office at the VSB Education Centre, 1580 West Broadway, Vancouver.

Specific Responsibilities:

Reporting to the Payroll & Benefits Manager, core duties include supervising CUPE 15 staff members and overseeing the day-to-day operational processing of all Vancouver School District payrolls.

Supervision

• Supervise payroll operational staff
• Conduct probationary reviews and performance management as necessary
• Foster a positive working environment
• Assist with training of new staff
• Backup Benefits Supervisor as required

Payroll Operations

• Develop, adhere and supervise compliance with the payroll processing schedule including off-cycle runs and special payments.
• Provide analysis to the Payroll and Benefits Manager to support decisions.
• Create and maintain the reports required to meet the operational requirements for payroll processing.
• Establish routine audits to ensure accuracy and compliance.
• Identify internal processing improvement opportunities to review with Payroll and Benefit Manager.
• Assess staff knowledge so that training gaps are addressed in a timely manner.
• Coordinate regular monthly meetings with Technical Resource leads to ensure annual events are known, planned and completed in time (Collective Agreement, legislative, ministerial and organizational driven events).
• Create, maintain and process annual events schedule and special processes.

Communication and Documentation

• Develop and maintain payroll procedures and documentation.
• Provide direction and training on payroll processes to payroll staff.
• Explain complex payroll concepts to internal and external stakeholders in a clear manner.
• Ensure issues identified by Employee Services Helpdesk are resolved and frequently asked questions (FAQs) are updated as necessary.
• Handle escalated issues and investigate root cause to determine if unique or broad impacts.

Other related duties as assigned.

Qualifications:

Education and Experience

• Minimum requirement of Payroll Compliance Practitioner (PCP) certification from the Canadian Payroll Association, obtained or working towards Payroll Leadership Professional (PLP) certification.
• Minimum seven years payroll processing experience.
• Unionized multiple payroll experience is an asset.

Knowledge, Skills and Abilities

• Demonstrate coaching skills including acting as a mentor to staff.
• Maintain composure under pressure including situations involving multiple tight, critical deadlines.
• Show high level of initiative.
• Build and maintain good working relationships through strong communication and interpersonal skills.
• Possess strong analytical and problem solving skills.
• Able to exercise judgment and to make decisions in areas without clearly defined procedures.
• Able to balance competing priorities and know when to escalate issues to the Payroll & Benefits Manager.
• Able to handle private and sensitive information with discretion.
• Intermediate Microsoft Office skills and advanced Excel skills.

COMPENSATION

The compensation package will be commensurate with the qualifications and experience of the successful candidate. The salary range for the position is $103,905 to $122,241 plus a comprehensive benefits package, including, Municipal Pension Plan, Vancouver Employee Savings Plan (additional 2% of base salary), Extended Health, Dental, Group Life, Long Term Disability, 20 Paid Sick days accrued each calendar year, 20 paid vacation days each calendar year (25 after 6 years of service), potential up to 4 days paid Gratuity, and five bonus supplemental paid vacation days after 11 years of employment every five years. Further details can be provided through the recruitment and selection process.

TO APPLY

To be considered for this position, please apply via makeafuture.ca and include a cover letter and resume along with your application. The closing date for this competition is Sunday, May 11th at 4:30pm.

1. Create a profile on Make a Future
2. Click "Apply Now" underManagement positions
3. Upload all supporting documents.Your application must include a cover letter, resume and your last 3 direct supervisors/managers as references.
4. Answer the job posting questions
5. Once your application has been submitted you will receive a confirmation email.

Only shortlisted candidates will be notified for an interview.

Additional Information for Applicants:

As a public body, the personal information provided in this application is collected and used by the Vancouver School Board (“VSB”) in accordance with section 26(c) of the Freedom of Information and Protection of Privacy Act (“FIPPA”), RSBC 1996, c.165, as amended. This information will be used by VSB staff for the purpose of evaluating your qualifications, experience, and suitability for this position. It may also be used to verify the information provided, conduct reference checks, and/or contact you about next steps in the job competition. Pursuant to section 30 of FIPPA, the VSB takes reasonable security measures to protect the personal information within its custody and control, including what has been provided in this application. Should you have any questions about the collection and use of your personal information, please email [e-mail].

The VSB has been given approval from the Human Rights Tribunal for a Special Program under s. 42(3) of the Human Rights Code. Under this special program, the VSB seeks to preferentially hire Aboriginal persons to a variety of teaching positions. Therefore, each applicant may wish to provide, on a voluntary basis, information whether they self-identify as an Aboriginal person.