Payroll Specialist - Regular Full-time

Kibbi; Terrace; On-site; CAD 59,000 - 79,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

Coast Mountain College (CMTN) invites applications for a full-time Payroll Specialist at the Terrace campus. The role focuses on accurate end-to-end payroll processing in line with legislation, policies and collective agreements, while modernizing payroll practices to better serve employees and the College.

You will collaborate with HR and Finance, maintain employee records in Colleague, prepare payroll reports, and provide clear payroll guidance.

Qualifications

• Two-year diploma (Bachelor’s preferred) in Accounting or Business.
• PCP certification preferred.
• Knowledge of full cycle payroll and year-end processes.
• Experience with Colleague payroll system.
• Able to work independently with strong confidentiality.
• Experience in a unionized environment preferred.

Responsibilities

• Process end-to-end payroll in compliance with regulations and policies.
• Calculate deductions, taxes, pension, and benefit premiums.
• Process timesheets and seniority lists accurately.
• Maintain employee records in Colleague HRIS.
• Collaborate with HR, Finance for payroll alignment.
• Prepare payroll documents and reports (ROE, pension, etc.).
• Communicate payroll information clearly to employees and managers.
• Identify process improvements and support audits and year-end activities.

Skills

Payroll knowledge

Time management

Communication

Discretion

Independent

Problem solving

Education

Two-year diploma in Accounting

Bachelor’s degree preferred

Payroll Compliance Practitioner (PCP) preferred

Tools

Colleague HRIS

MS Office

Job description

Job Description And Duties

Coast Mountain College (CMTN), Terrace campus, invites applications for a full-time continuing Payroll Specialist position starting as soon as possible. Salary will be in accordance with the BCGEU Support Staff Salary Scale, Level 12: $2,646.00 [Under review] biweekly plus a comprehensive benefits package.

At Coast Mountain College (CMTN), we are dedicated to nurturing a vibrant and welcoming community where inclusion, diversity, equity, accessibility, and interculturalism are fundamental values and form the cornerstone for our guiding principles.

We acknowledge the historic and ongoing barriers that impact students, employees, and community members, and we are determined to identify and address these obstacles through meaningful dialogue, informed policy, and sustained action. Our institution is committed to creating an environment across all CMTN campuses where students and employees feel safe, valued, and supported.

We are seeking highly skilled, payroll professional to join our HR and Payroll Department. This role goes beyond processing payroll – it’s about building trust, fostering collaboration, and helping us modernize our payroll practices to better serve employees and the College. If you are curious, solutions-oriented and comfortable with identifying, proposing and implementing changes, this job may be for you! This position is ideal for professional who thrives in a dynamic, fast paced and ever-changing environment, and who is ready to share their knowledge.

Duties

• Accurately processes end-to-end payroll in compliance with legislation, policies and collective agreements
• Calculates a variety of payroll deductions, such as but not limited to income tax, pension and benefit premiums
• Calculates and processes timesheets, seniority lists, and ensures accuracy and compliance
• Creates and maintains employee record information in the HR Information System (Colleague), ensuring accuracy and integrity of payroll data
• Partners closely with HR, Finance and other internal teams to ensure transparency and alignment of practices
• Prepares and maintains payroll documents and reports, such as pension, records of employment, and more.
• Provides responsive, clear communication and advice to employees, managers and other partners
• Researches, investigates and resolves document discrepancies, such as but not limited to timesheets.
• Identifies opportunities to update processes, supporting continuous improvement and efficiency
• Supports other HR or payroll related projects as required, such as audits, reporting and year-end activities.

Qualifications

• Two-year diploma (Bachelor’s degree preferred) in Accounting, Business or other related discipline. A combination of education and experience may be considered.
• Payroll Compliance Practitioner (PCP) preferred.
• Knowledge of full cycle payroll processes, including year-end processes
• Knowledge of regulations impacting payroll regulations, such as tax rules and compliance requirements
• One year of experience processing a full cycle of payroll; 3 years preferred.
• Experience working in a unionized environment and interpreting collective agreements preferred
• Experience using a complex and integrated payroll system such as Colleague
• Ability to effectively manage time, prioritize tasks, be self-directed, and work independently
• Possess a high level of tact, integrity and discretion in handling confidential information
• Intermediate skills in Microsoft Word, Excel and Outlook, and information management system
• Detail-oriented with strong organizational and proactive problem-solving abilities
• A collaborative team player who thrives in a fast-paced changing environment
• Ability to communicate complex information to diverse audiences both verbally and in writing