Payroll Specialist - Regular Full-time

Coast Mountain College; Terrace; On-site; CAD 59,000 - 73,000; Full time

Job summary

Coast Mountain College invites applications for a full-time continuing Payroll Specialist at the Terrace campus. The role supports HR and Payroll, ensuring end-to-end payroll processing, accuracy of deductions, and timely reporting in a collaborative environment.

Applicants should have a two-year diploma (Bachelor’s preferred) in accounting or related field, familiarity with Colleague, and experience in a unionized setting. PCP preferred; confidentiality and strong problem-solving are essential.

Qualifications

• Two-year diploma in Accounting, Business or related discipline; combination of education and experience may be considered.
• Payroll Compliance Practitioner (PCP) preferred.
• Knowledge of full cycle payroll processes, including year-end processes.
• Knowledge of regulations affecting payroll, tax rules and compliance.
• One year of experience processing a full cycle of payroll; 3 years preferred.
• Experience in a unionized environment and interpreting collective agreements preferred.
• Experience using a complex payroll system such as Colleague.
• Ability to manage time, prioritize tasks, be self-directed, and work independently.
• Tact, integrity and discretion in handling confidential information.
• Intermediate skills in Word, Excel and Outlook; information management system.
• Detail-oriented with strong organizational and proactive problem-solving abilities.
• Collaborative team player in a fast-paced, changing environment.
• Ability to communicate complex information to diverse audiences both verbally and in writing.

Responsibilities

• Process end-to-end payroll in compliance with legislation, policies and collective agreements.
• Calculate payroll deductions (income tax, pension, benefits).
• Process timesheets and seniority lists with accuracy and compliance.
• Maintain employee records in the HR Information System (Colleague).
• Partner with HR, Finance and other teams to ensure transparency of practices.
• Prepare payroll documents and reports (pension, ROEs, etc.).
• Provide responsive, clear communication and advice to employees and managers.
• Investigate discrepancies in documents such as timesheets.
• Identify opportunities to update processes for continuous improvement.
• Support audits, reporting and year-end activities.

Skills

Payroll knowledge

Attention to detail

Communication

Independent work

Education

Two-year diploma in Accounting or related

Bachelor’s degree preferred

Payroll Compliance Practitioner (PCP) preferred

Tools

Colleague

Excel

Word

Outlook

Job description

We thank all applicants for their interest; however, only those selected for an interview will be contacted. Closing date

Job Description And Duties

Coast Mountain College (CMTN), Terrace campus invites applications for a full-time continuing Payroll Specialist position starting as soon as possible. Salary will be in accordance with the BCGEU Support Staff Salary Scale, Level 12: $2,646.00 [Under review] biweekly plus a comprehensive benefits package.

At Coast Mountain College (CMTN), we are dedicated to nurturing a vibrant and welcoming community where inclusion, diversity, equity, accessibility, and interculturalism are fundamental values and form the cornerstone for our guiding principles.

We acknowledge the historic and ongoing barriers that impact students, employees, and community members, and we are determined to identify and address these obstacles through meaningful dialogue, informed policy, and sustained action. Our institution is committed to creating an environment across all CMTN campuses where students and employees feel safe, valued, and supported.

We are seeking highly skilled, payroll professional to join our HR and Payroll Department. This role goes beyond processing payroll – it’s about building trust, fostering collaboration, and helping us modernize our payroll practices to better serve employees and the College. If you are curious, solutions-oriented and comfortable with identifying, proposing and implementing changes, this job may be for you! This position is ideal for professional who thrives in a dynamic, fast-paced and ever-changing environment, and who is ready to share their knowledge.

Duties

• Accurately processes end-to-end payroll in compliance with legislation, policies and collective agreements
• Calculates a variety of payroll deductions, such as but not limited to income tax, pension and benefit premiums
• Calculates and processes timesheets, seniority lists, and ensures accuracy and compliance
• Creates and maintains employee record information in the HR Information System (Colleague), ensuring accuracy and integrity of payroll data
• Partners closely with HR, Finance and other internal teams to ensure transparency and alignment of practices
• Prepares and maintains payroll documents and reports, such as pension, records of employment, and more.
• Provides responsive, clear communication and advice to employees, managers and other partners
• Researches, investigates and resolves document discrepancies, such as but not limited to timesheets.
• Identifies opportunities to update processes, supporting continuous improvement and efficiency
• Supports other HR or payroll related projects as required, such as audits, reporting and year-end activities.

Qualifications

• Two-year diploma (Bachelor’s degree preferred) in Accounting, Business or other related discipline. A combination of education and experience may be considered.
• Payroll Compliance Practitioner (PCP) preferred.
• Knowledge of full cycle payroll processes, including year-end processes
• Knowledge of regulations impacting payroll regulations, such as tax rules and compliance requirements
• One year of experience processing a full cycle of payroll; 3 years preferred.
• Experience working in a unionized environment and interpreting collective agreements preferred
• Experience using a complex and integrated payroll system such as Colleague
• Ability to effectively manage time, prioritize tasks, be self-directed, and work independently
• Possess a high level of tact, integrity and discretion in handling confidential information
• Intermediate skills in Microsoft Word, Excel and Outlook, and information management system
• Detail-oriented with strong organizational and proactive problem-solving abilities
• A collaborative team player who thrives in a fast-paced changing environment
• Ability to communicate complex information to diverse audiences both verbally and in writing

All qualified candidates are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority.

Individuals who anticipate needing accommodations for any part of the application process, may contact HR in confidence, prior to the closing date.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Competition Information

This competition will remain open until a suitable candidate is selected.

Competition number 26.077B

Job status Open

Posting type Support

Audience Open to both internal and external candidates

Department

• Human Resource and Payroll

Campuses

• terrace