Payroll Specialist, Operations

gategroup; Vancouver; Hybrid; CAD 65,000 - 85,000; Full time

Job summary

gategroup Canada is seeking a Payroll Specialist to administer biweekly payroll for union employees in Kronos and ensure compliance with the collective agreement and government regulations. You will also support payroll-related benefits and respond to inquiries in a busy Finance team.

Working closely with the Controller and Senior HR Manager, you will maintain employee master files, track vacations, and provide backup support for Accounts Receivable and Accounts Payable as required, ensuring

Qualifications

• 2–3 years payroll experience in a unionized environment.
• Experience with Kronos is required.
• Proficient with spreadsheets and database queries.
• Payroll knowledge aligned to Canadian federal/provincial rules and collective agreements.

Responsibilities

• Process biweekly payroll for union employees in Kronos.
• Maintain compliance with collective agreement and government regulations.
• Respond to payroll inquiries and process benefit-related items.
• Prepare payments and backup for AR/AP as needed.
• Update employee master files, track vacation, and assist with internal controls.

Skills

Payroll processing

Kronos

Spreadsheets

SAP

Workday

Communication

Education

High School Diploma or GED

Associate Degree in Accounting/Finance/Business

Tools

SACS

Job description

Position Summary

We’re looking for motivated, engaged people to help make everyone’s journeys better. This position is integral to the Finance Department and is primarily responsible for the timely and accurate administration of payroll and payroll-related compliance activities. Very much a time and attendance type position. Working closely with the Controller and Senior HR Manager, the Payroll Specialist serves as the primary resource for payroll processing, employee pay administration, benefits coordination, and compliance with federal, provincial, and collective bargaining requirements. In addition to payroll responsibilities, the Payroll Specialist may provide cross-functional support for Accounts Receivable and Accounts Payable activities when operational demands require additional assistance, including employee absences, vacations, or other coverage needs. These support functions are secondary to the primary payroll responsibilities and are intended to ensure continuity of finance operations.

Essential Duties and Responsibilities

• Ensure timely and accurate processing of biweekly payroll for union employees in Kronos
• Ensure and maintain compliance with the collective bargaining agreement and government regulations
• Respond in a timely manner to payroll inquiries/requests
• Preparing CRA/pension/union dues payment requisitions and backup for head office
• Ensure adherence to vacation policies and track vacation earned/ taken for all employees
• Ensure correct processing for benefit suppliers
• Enter and update employee master files such as rate changes, terminations, retroactive payments, and new hires
• Assist with the development of policies, procedures, and internal controls to ensure compliance with collective agreement, federal and provincial legislation

Finance Operations Support (Secondary Responsibilities)

Accounts Receivable Functions

• Reconcile daily revenue and prepare daily revenue reports with customer
• Prepare ad hoc reports relating to revenue and accounts receivable
• Prepare invoices and inputting into SACS or other customer websites
• Perform month end activities to ensure all ad hoc invoices are entered into the system

Accounts Payable Functions

• Completes processing of all accounts payable invoices and ensure all invoices are tracked and reconciled
• Review, code and enter accounts payable invoices into SACS
• Filing of invoices and other documents
• Research and resolve accounts payable issues with vendors
• Report weekly and monthly OPEX reports to the Controller
• Assist internal departments with accounts payable inquiries
• Completes month end accruals by reviewing standard invoices that are paid on a monthly basis and accruing for those not received by entering on spreadsheet.

Education

• High School Diploma or GED required.
• Associates Degree in Accounting, Finance or Business preferred.

Work Experience

• 2 to 3 years of payroll experience in a unionized environment
• Experience with Kronos.

Job Skills

• Ability to plan & organize work schedules, establish workload priorities and perform assigned tasks in a timely manner.
• Strong organizational skills with the ability to prioritize responsibilities and multi-task
• Strong interpersonal skills, interacts well with multiple departments as required
• Knowledge of employee tax setup based on live/work jurisdictions.
• Must be proficient with spreadsheets and database query skills.
• Experience with SAP is an asset.
• Experience with Kronos and Workday are an asset
• Excellent customer service.
• Detail-oriented.

Certificates, Licenses and Registrations

• Payroll Compliance Practitioner certification or is a PCP candidate working towards certification from the Canadian Payroll Association

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Candidates will be required to go through a criminal background check and employment verification for the last 5 years.

gategroup is an equal opportunity employer committed to workforce diversity. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or other ground under applicable law.

Gate Gourmet Canada Inc. is pleased to accommodate applicants who have a disability up to the point of undue hardship during the recruitment, assessment and selection process. Please inform our Recruitment Team if you require a disability-related accommodation to participate in the recruitment process.

gategroup is the global leader in airline catering, retail-on-board and hospitality products and services. gategroup provides passengers with superior culinary and retail experiences, leveraging innovation and advanced technology solutions. Headquartered in Zurich, Switzerland, gategroup delivers operational excellence through the most extensive catering network in the aviation industry, serving passengers from over 200 operating units in over 60 countries/territories across all continents.

We work in an exciting industry – fast-paced and ever-changing.

Industry trends and customer expectations are constantly evolving and it is critical that we are agile, innovative and ready for change - and our people are our driving force.

We offer attractive opportunities to be part of this fast-paced and truly international working environment.

For further information, please visit www.gategroup.com.