Spécialiste de la paie Workday / Workday Payroll Specialist

ProMach; Toronto; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Comprehensive medical/dental programs

Life insurance

Paid-time-off program

Retirement savings plan with company match

Job summary

ProMach is seeking a Workday Payroll Specialist in Toronto, Ontario. This role involves processing biweekly payroll for Canada, ensuring compliance with laws, and collaborating with HR on payroll-related issues. Candidates should have 3-5 years of experience in payroll processing, preferably in Workday, and strong knowledge of Canadian payroll regulations. The position offers a comprehensive compensation package including medical programs, life insurance, and retirement savings plans with company match.

Qualifications

• 3-5 years of payroll processing experience in Workday.
• CPP or FPP certification is an asset.
• Excellent communication skills in French and English.

Responsibilities

• Process all aspects of biweekly Canadian payroll.
• Verify reconciliations and pre-check audit reports.
• Provide customer service regarding payroll inquiries.

Skills

Payroll processing experience in Workday

Knowledge of Canadian payroll

Customer-service orientation

Microsoft Excel skills

Education

College diploma in Business Administration

Job description

Workday Payroll Specialist – Canada

ProMach is seeking a talented Workday Payroll Specialist who will partner with the broader Payroll team to process biweekly payroll for Canada. This role will ensure compliance and consistent application of federal, provincial, and local laws while collaborating with Human Resources to resolve pay‑related issues impacting employees.

Responsibilities

• Process all aspects of biweekly Canadian payroll and support U.S. payroll activities, including transferring data between timekeeping and payroll systems and completing a payroll checklist.
• Verify reconciliations and pre‑check audit reports to ensure accuracy of data entry and records.
• Develop payroll and ad‑hoc reports in Workday.
• Provide high‑quality customer service by investigating and responding to employee inquiries regarding payments, deductions, withholdings, garnishments, or payroll discrepancies.
• Communicate with departments to ensure timely submission, corrections, and problem resolution of all payroll‑related issues.
• Administer all aspects of employee wage garnishments and statutory deductions for Canada and the U.S.
• Update employees’ pay changes, including loan repayments, retirement contributions (e.g., RRSP/DPSP, 401(k)), benefit‑related deductions, taxable benefits, and other payroll‑related data.
• Prepare, reconcile, and support year‑end payroll activities, including Canadian and U.S. reporting requirements (e.g., T4, RL‑1, W‑2, T‑2200, TP-64.3, summaries, and amendments).
• Produce and manage Records of Employment (ROEs) in accordance with Service Canada and U.S. requirements.
• Support payroll processing related to statutory leaves, vacation pay, disability programs, and other earnings governed by Canadian legislation.
• Receive necessary approvals for payroll‑related tasks such as payments and reimbursements; document and ensure compliance with company policies, procedures, and regulatory requirements.
• Identify opportunities to improve payroll and time‑keeping processes.
• Support internal and external payroll audits by preparing payroll documentation, reports, and reconciliations as required.
• Maintain strict confidentiality, accuracy, and integrity of payroll data to protect employee confidence and payroll operations.

Qualifications

• College diploma in Business Administration or a related field.
• CPP or FPP certification (asset).
• 3–5 years of payroll processing experience in Workday, including OSV or equivalent third‑party administrator; minimum of one year experience with work‑/resident‑based tax research.
• Strong knowledge of Canadian payroll (Qu%C3%A9bec, Ontario, Alberta, Manitoba, British Columbia) and time reporting, including payroll systems, processes, regulations, and policies.
• Excellent understanding of federal/provincial tax filing regulations and other payroll legislation, including year‑end obligations (T4, RL‑1, summaries, and ROEs).
• Advanced Microsoft Office skills, specifically Excel.
• Payroll experience in a multi‑location organization operating in the U.S. and Canada (highly preferred).
• Excellent written and verbal communication skills in French and English.
• Ability to comprehend, organize, analyze, and interpret data.
• Strong customer‑service orientation and professionalism.
• Proven ability to organize and prioritize projects in a fast‑paced, deadline‑oriented environment.
• Proficiency in English is required due to frequent communication with U.S. associates.

What’s in it for you?

In addition to growth opportunities, you will receive a total compensation package that includes salary, comprehensive medical/dental programs, life insurance, a generous paid‑time‑off program, and a retirement savings plan with company match. Benefits are available immediately on your first day of employment.

Equal Employment Opportunity & Accommodation

ProMach adheres to the principle of employment equity. The use of the masculine gender has been adopted for ease of reading and has no discriminatory intent. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.