Payroll Specialist

Mantoria Inc.; Montreal; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company in payroll management is looking for a skilled Payroll Specialist to manage payroll operations and employee communications. Candidates should have substantial experience with ADP/WFN, strong bilingual communication skills, and a solid understanding of payroll legislation. This role offers a stimulating working environment with excellent benefits, including group insurance and retirement plans.

Benefits

Excellent benefits, including Group Insurance

Group Registered Retirement Savings Plan

Challenging and stimulating work environment

Qualifications

• Minimum 5 years’ experience with ADP/WFN.
• Bilingual in French and English, oral and written.
• Solid understanding of basic accounting and payroll regulations.

Responsibilities

• Responsible for bi-weekly pay input and payroll processing.
• Communicate with employees regarding payroll inquiries.
• Maintain employee files and monitor payroll changes.

Skills

Communication

Problem-Solving

Organization

Computer Proficiency

Bilingualism

Education

Experience with ADP/WFN

Knowledge of payroll legislation

Member of Canadian Payroll Association

Knowledge of SAGE

Job description

Join our team!

We are always scouting for talented individuals to join our team. Come join a winning team and grow with us! We are interested in finding self-motivated and dynamic team members for whom:

• Client services is a priority and a passion
• Positive and team-oriented attitude is a must
• Computer proficiency is a must

Key Responsibilities:

Operations :

• Responsible for bi-weekly pay input to ADP
• Balancing RRSP/DPSP contributions with payroll reports
• Calculating and recording of wages/hours during leave
• Monitoring payroll charges and sending to accounting for recording
• Maintaining database with monitoring for vacation rate changes, benefits changes, employee files holiday programs, vacation policy assignments, payroll changes, etc.
• Data entry (new hires, information for pay)
• Employee commission calculations
• Managing and balancing vacation rollovers
• GL - Payroll journal entry/validation and accruals to prepare for accounting team
• Tracking payments (employees on leave, loans, fees and calculating taxable benefits)
• WCB boards - producing quarterly reports and sending accounting for payment, assisting in accident reporting for employees and forms/assistance for Ontario warehouses
• Overseeing quarterly group insurance audits to ensure employee contributions match invoicing
• Year end – WCB summaries, EHT summaries, CNESST declarations, T4s and RL-1s, RL-1 summaries, T2200 and all relevant verifications and balancing
• Participation in yearly negotiations of group insurance plan
• Staying abreast current and upcoming regulations
• Assisting with various tasks (Accounts Receivable and Payable; HR)
• Collaborating with HR

Communication:

• Replying to day-to-day inquiries from employees (vacation pay, estimates for group insurance premium etc.), assist supervisors (timecards, vacation balances, punch clocks, etc.) and direct employees to self-service options as appropriate
• Providing employees on leave amounts to be paid and ensuring payments
• Advise insurance broker of salary increases
• Responsible for all communications regarding RRSP/DPSP between employee/RBC
• Handle all RRSP/DPSP enrollments, terminations, communications with employees (send forms and follow up)
• Develop and implement procedures related to payroll

Main Requirements:

• Minimum 5 years’ experience with ADP/WFN
• Knowledge of basic accounting journal entries
• Knowledge of payroll legislation in various provinces
• Member of Canadian Payroll Association - asset
• Knowledge of SAGE - asset
• Proficiency with computers is a must, advanced knowledge of Excel
• Solid communication skills: Bilingualism (French and English: oral and written)
• Strong organization skills and detailed oriented
• Ability to prioritize time effectively
• Must be a pro-active and solutions-focused team player
• Excellent problem-solving skills

Mantoria offers :

• A great working environment that is challenging and stimulating
• Excellent benefits including Group Insurance and Group Registered Retirement Savings Plan