Payroll Specialist

the Finance Group; Canada; Remote; CAD 65,000 - 85,000; Full time

Job summary

The Finance Group is seeking a highly skilled Payroll Specialist to join our collaborative, fully remote team. This role reports directly to the Director of Payroll and plays a key part in ensuring operational excellence and compliance across our payroll function.

With 5+ years in payroll and strong knowledge of Canadian regulations, you will manage end-to-end processing for multiple client accounts, optimize our payroll systems, and contribute to policy and process improvements in a

Qualifications

• 5+ years of progressive payroll experience.
• Strong expertise in Canadian payroll legislation and tax regulations.
• Experience with multi-client or multi-entity payroll environments is an asset.
• Bachelor’s degree in HR, Accounting, Finance, or related field.
• PCP designation (or working toward certification) is considered an asset.
• Proficiency in payroll software systems and Microsoft Office Suite (advanced Excel skills preferred).
• Exceptional attention to detail and organizational skills.
• Strong analytical, problem-solving, and communication skills.

Responsibilities

• Lead and oversee end‑to‑end payroll processing across multiple client accounts
• Ensure accurate and timely payroll cycles, including salaried, hourly, commissions, and bonuses
• Prepare and submit payroll tax remittances, Records of Employment (ROEs), and all statutory filings
• Ensure compliance with federal and provincial payroll legislation and regulatory requirements
• Review and validate wage calculations, overtime, deductions, benefits, and tax withholdings
• Manage direct deposits and payroll tax filings
• Reconcile payroll accounts and resolve discrepancies promptly and accurately
• Serve as the primary point of contact for complex payroll‑related inquiries
• Prepare payroll reports to support internal reviews, audits, and client reporting needs
• Support payroll system optimization, implementations, and vendor collaboration
• Contribute to policy development and continuous improvement initiatives

Skills

Advanced Excel

Payroll software

Microsoft Office

Attention to detail

Communication skills

Education

Bachelor’s degree in HR, Accounting, Finance, or related field

Tools

Payroll software systems

Job description

At the Finance Group, we bring together experienced finance and accounting professionals who combine strategic thinking with hands‑on execution. We partner with growing organizations across North America to bring clarity, confidence, and strategy to their numbers, helping businesses navigate growth, improve profitability, and make smarter financial decisions.

Through Fractional CFO and Controller leadership, accounting and finance services, systems implementation, and financial transformation, our team acts as an extension of our clients’ businesses.

Founded and led by women, we are a remote‑first company built on trust, integrity, curiosity, accountability, and self‑direction.

The Opportunity:

As our business continues to grow, we are seeking a highly skilled Payroll Specialist to join our collaborative, fully remote team. This role reports directly to the Director of Payroll and plays a key part in ensuring operational excellence and compliance across our payroll function.

Key Responsibilities

• Lead and oversee end‑to‑end payroll processing across multiple client accounts
• Ensure accurate and timely payroll cycles, including salaried, hourly, commissions, and bonuses
• Prepare and submit payroll tax remittances, Records of Employment (ROEs), and all statutory filings
• Ensure compliance with federal and provincial payroll legislation and regulatory requirements
• Review and validate wage calculations, overtime, deductions, benefits, and tax withholdings
• Manage direct deposits and payroll tax filings
• Reconcile payroll accounts and resolve discrepancies promptly and accurately
• Serve as the primary point of contact for complex payroll‑related inquiries
• Prepare payroll reports to support internal reviews, audits, and client reporting needs
• Support payroll system optimization, implementations, and vendor collaboration
• Contribute to policy development and continuous improvement initiatives

Qualifications & Experience

• PCP designation (or working toward certification) is considered an asset
• 5+ years of progressive payroll experience
• Strong expertise in Canadian payroll legislation and tax regulations
• Demonstrated experience managing multi‑client or multi‑entity payroll environments is an asset
• Proficiency in payroll software systems and Microsoft Office Suite (advanced Excel skills preferred)
• Experience with benefits administration and compliance management
• Bachelor’s degree in Human Resources, Accounting, Finance, or related field
• Exceptional attention to detail and organizational skills
• High level of discretion and ability to handle sensitive information confidentially
• Strong analytical, problem‑solving, and communication skills